Agenda of Council - Tuesday, 7 October 2025

Council

7 October 2025

Council

MINUTES

Minutes of an ordinary meeting of the Dunedin City Council held in the Council Chamber, Dunedin Public Art Gallery, The Octagon, Dunedin on Tuesday 23 September 2025, commencing at 09.00 a.m.

PRESENT

Mayor	Mayor Jules Radich
Deputy Mayor	Cr Cherry Lucas
Members	Cr Bill Acklin	Cr Sophie Barker
	Cr David Benson-Pope	Cr Christine Garey
	Cr Kevin Gilbert	Cr Carmen Houlahan
	Cr Marie Laufiso via zoom audio visual link	Cr Mandy Mayhem
	Cr Jim O'Malley	Cr Lee Vandervis
	Cr Steve Walker	Cr Brent Weatherall
	Cr Andrew Whiley via zoom audio visual link

IN ATTENDANCE

Sandy Graham (Chief Executive Officer), Carolyn Allan (Chief Financial Officer), Scott MacLean (General Manager Climate and City Growth), David Ward (General Manager 3 Waters and Transition), Alan Worthington (Acting General Manager Corporate Services), Mike Costelloe (General Manager, Arts & Culture), Jonathan Rowe (Programme Manager South Dunedin Future), Jinty MacTavish (Manager, Zero Carbon), Rory McLean (Senior Policy Analyst), Anna Nilsen (Group Manager, Property Services), Bonnie Wright (Manager Compliance Services); Cazna Savell (Team Leader Animal Services), Janet Fraser (Corporate Planner), Hayden McAuliffe (Financial Services Manager); Stephen Hogg (Parks Policy Analyst), John Brenkley (Parks Planning Manager), Elizabeth Schonwald (Senior Parks and Recreation Planner), and Jackie Harrison (Manager Governance).

Governance Support Officer Lynne Adamson

1 Opening

Mr Benjamin Thew, Opoho Presbyterian Parish opened the meeting with a prayer.

2 Public Forum

2.1 Gordon Roy – Revocation Notice of Motion - Albany Street

Mr Roy, Associate Director, Planning & Development, University of Otago spoke in support of Item 9 - Revocation Notice of Motion. He commented that he was fully supportive of the changes and noted that there were up to 8,000 pedestrian movements per day on Albany Street.

Mr Roy encouraged Council to be more visionary in this space and plan for the future.

Mr Roy responded to questions.

2.2 Mary O’Brien – Revocation Notice of Motion - Albany Street

Ms O’Brien, Southern Region Access Coordinator, CCS Disability Action spoke in support of the Revocation Notice of Motion. She commented on consultation undertaken between CCS and the disabled community with the biggest concerns raised were safety and basic infrastructure items such as footpath surfaces; potholes; tree roots and steep curves.

Ms O’Brien responded to questions.

2.3 Liam White – Revocation Notice of Motion - Albany Street

Mr White spoke on the Revocation Notice of Motion. He commented that he had lived in the area for more than five years and was a regular user of Albany Street. Mr White advised that the core issue for Albany Street was safety with 8,000 movements each day.

Mr White commented that the proposed pedestrian crossings would help with safety issues and the plan would create a true gateway to the University. He noted that the project was about safety, culture and identity and urged Council to support the Revocation Notice of Motion.

Mr White responded to questions.

2.4 Josh Stewart – Revocation Notice of Motion – Albany St

Mr Stewart spoke on behalf of the OUSA in support of the reconsideration of the Albany St plan. He advised that the lower speed limit had helped however pedestrian crossings were essential for safety of users of Albany Street.

Mr Stewart commented that safety, convenience and people should be foremost when considering the future of Albany Street. The OUSA supported the development and he encouraged Council to approve the Revocation Notice of Motion.

Mr Stewart responded to questions.

2.5 Chris Hart – Revocation Notice of Motion – Albany St

Mr Hart spoke on the impact that the proposed changes would have on businesses should the Revocation Notice of Motion be approved.

Mr Hart commented that Council should focus on the need to haves and not the want to haves. He advised that he had been in business in the area for 15 years and had only witnessed a couple of near misses in that time.

Mr Hart responded to questions.

3 Apologies
	There were no apologies.

4 Confirmation of agenda

Moved (Mayor Jules Radich/Cr Cherry Lucas):

That the Council:

Confirms the agenda with the following alteration:

That item 12 – DCC GHG Emissions Inventory & Management Report 2024/25, and Zero Carbon Implementation Plan 2024/25 Reporting be taken before Item 11 – Zero Carbon Implementation Plan 2025/26, and DCC Emissions Management & Reduction Plan 2025/26 – 2029/2030.

Motion carried (CNL/2025/265)

5 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Mayor Jules Radich/Cr Cherry Lucas):

That the Council:

a) Notes the Elected Members' Interest Register; and

b) Confirms the proposed management plan for Elected Members' Interests.

c) Notes the proposed management plan for the Executive Leadership Team’s Interests.

Motion carried (CNL/2025/266)

6 Confirmation of Minutes

6.1 Ordinary Council meeting - 26 August 2025

Moved (Mayor Jules Radich/Cr Cherry Lucas):

That the Council:

a) Confirms the public part of the minutes of the Ordinary Council meeting held on 26 August 2025 as a correct record.

Motion carried (CNL/2025/267)

Reports

7 Actions From Resolutions of Council and Committee Meetings
	A report from Civic provided an update on the implementation of resolutions made at Council and Committee meetings.
	The Chief Executive Officer (Sandy Graham) responded to questions.
	Moved (Mayor Jules Radich/Cr Cherry Lucas): That the Council: a) Notes the Open and Completed Actions from resolutions of Council and Committee meetings. Motion carried (CNL/2025/268)

8 Forward Work Programme for Council and Committees
	A report from Civic provided the updated Council and Committees forward work programme for the 2025 year.
	The Chief Executive Officer (Sandy Graham) and General Manager Climate and City Growth (Scott MacLean) responded to questions.
	Moved (Mayor Jules Radich/Cr Cherry Lucas): That the Council: a) Notes the updated Council and Committee forward work programme. Motion carried (CNL/2025/269)

Resolution to Exclude the Public

Moved (Mayor Jules Radich/Cr Steve Walker):

That the Council:

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

General subject of the matter to be considered

Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

Reason for confidentiality

To obtain legal advice on Item 9 – Revocation Notice of Motion

S7(2)(g)

The withholding of the information is necessary to maintain legal professional privilege.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.

That Michael Garbett (Legal Counsel – Anderson Lloyd) be permitted to remain at the meeting after the public has been excluded to enable him to provide legal advice on Item 9 – Revocation Notice of Motion.

Division

The Council voted by division

For: Crs Bill Acklin, Sophie Barker, David Benson-Pope, Christine Garey, Kevin Gilbert, Carmen Houlahan, Marie Laufiso, Cherry Lucas, Lee Vandervis, Steve Walker, Andrew Whiley and Mayor Jules Radich (12).

Against: Crs Mandy Mayhem, Jim O'Malley and Brent Weatherall (3).

Abstained: Nil

The division was declared CARRIED by 12 votes to 3

Motion carried (CNL/2025/270)

The meeting moved into non-public at 9.49 am and resumed in public at 11.15 am.

Mr Michael Garbett commented that he had provided advice on potential conflicts of interest which included Cr Jim O’Malley’s participation in Item 9 – Revocation of Notice of Motion.

Cr Jim O’Malley then read the following statement:

”I have made public statements before the August 26^th meeting about submitters to the process. I regret making those statements and because of them withdrew from earlier participation on the hearing panel and at council.

I have had time to consider their impact and have reflected on them. However, I am concerned that the funding for this project is at risk, and that this in my mind is a new and important factor for the city as a whole.

I have considered the legal opinion and have heard a range of views from my colleagues and members of the community. As a result, I feel I can now participate and vote on this item.

As with all decisions I come to this with an open mind and will focus on what is best for the city as a whole.”

9 Revocation Notice of Motion
	In accordance with Standing Orders 23.1 and 26.1, Revocation of Notice of Motion had been received from Cr Christine Garey.
	Cr Christine Garey spoke to the Notice of Revocation.
	That the Council: a) Revokes resolution number CNL/2025/247 which was: “Moved (Mayor Jules Radich/Cr Cherry Lucas): That the Council: *Does* not support the proposed changes to the traffic and parking controls associated with the Albany Street Connection Project. *Motion carried (CNL/2025/247)*
	Moved (Cr Andrew Whiley/Cr Cherry Lucas): That the Council: a) Adjourns the item to the Council meeting being held at 10.00 am on 2 December 2025 and not be discussed further at this meeting under Section 24.2(c) of Standing Orders Division The Council voted by division For: Crs Bill Acklin, Carmen Houlahan, Cherry Lucas, Lee Vandervis, Brent Weatherall, Andrew Whiley and Mayor Jules Radich (7). Against: Crs Sophie Barker, David Benson-Pope, Christine Garey, Kevin Gilbert, Marie Laufiso, Mandy Mayhem, Jim O'Malley and Steve Walker (8). Abstained: Nil The division was declared LOST by 8 votes to 7
Moved (Mayor Jules Radich/Cr Mandy Mayhem): That the Council: Adjourns the meeting for five minutes. Motion carried The meeting adjourned at 12.06 pm and reconvened at 12.09 pm.
	The substantive motion was then put.
	Moved (Cr Christine Garey/Cr Mandy Mayhem): That the Council: a) Revokes resolution number CNL/2025/247 from the 26 August 2025 Council meeting which was: “Moved (Mayor Jules Radich/Cr Cherry Lucas): That the Council: *Does* not support the proposed changes to the traffic and parking controls associated with the Albany Street Connection Project. Motion carried (CNL/2025/247)” Division The Council voted by division For: Crs Sophie Barker, David Benson-Pope, Christine Garey, Kevin Gilbert, Marie Laufiso, Mandy Mayhem, Jim O'Malley and Steve Walker (8). Against: Crs Bill Acklin, Carmen Houlahan, Cherry Lucas, Lee Vandervis, Brent Weatherall, Andrew Whiley and Mayor Jules Radich (7). Abstained: Nil The division was declared CARRIED by 8 votes to 7 Motion carried (CNL/2025/271)

	It was agreed that the resolution b (i), (ii) and (iii) would be taken separately.
	Moved (Cr Christine Garey/Cr Mandy Mayhem): That the Council: b) Replaces the earlier motion with the following: i) Approves and adopts the proposed changes to parking and traffic restrictions proposed for the Albany Street Connection Project, as shown in the attached report and the August 2025 update of the Dunedin City Council's traffic and parking restrictions database: Dunedin Parking Controls - August 2025 - TPC 52. Division The Council voted by division For: Crs Bill Acklin, Sophie Barker, David Benson-Pope, Christine Garey, Kevin Gilbert, Marie Laufiso, Mandy Mayhem, Jim O'Malley and Steve Walker (9). Against: Crs Carmen Houlahan, Cherry Lucas, Lee Vandervis, Brent Weatherall, Andrew Whiley and Mayor Jules Radich (6). Abstained: Nil The division was declared CARRIED by 9 votes to 6 Motion carried (CNL/2025/272)
	Moved (Cr Christine Garey/Cr Mandy Mayhem): That the Council: ii) Notes that all parking restrictions previously approved by the Council remained unchanged. Motion carried (CNL/2025/273)
	Moved (Cr Christine Garey/Cr Mandy Mayhem): That the Council: iii) Directs staff to prioritise and report further on the establishment of up to 30 additional parks in adjacent streets that will offset parking loss through the Albany Street Connection Project. Division The Council voted by division For: Crs Sophie Barker, David Benson-Pope, Christine Garey, Kevin Gilbert, Carmen Houlahan, Marie Laufiso, Cherry Lucas, Mandy Mayhem, Jim O'Malley, Lee Vandervis, Steve Walker, Brent Weatherall, Andrew Whiley and Mayor Jules Radich (14). Against: Cr Bill Acklin (1). Abstained: Nil The division was declared CARRIED by 14 votes to 1 Motion carried (CNL/2025/274)

Cr Christine Garey left the meeting at 12.29 pm and returned at 12.32 pm.

10 South Dunedin Future - Shortlist of Potential Adaptation Futures
	A report from Climate and City Growth advised the outcome of the technical assessment of the seven potential adaptation futures (‘Futures’) for South Dunedin, and outlined the workplan for further development of the three shortlisted Futures over the next six months.
	The General Manager, Climate and City Growth (Scott MacLean) and Programme Manager South Dunedin Future (Jonathan Rowe) spoke to the report and responded to questions.
	Moved (Mayor Jules Radich/Cr Cherry Lucas): That the Council: a) Notes a multi-criteria assessment has been undertaken by council staff, Aukaha, and consultant teams on the seven Potential Adaptation Futures for South Dunedin, which reviewed each of the Futures against: i) the South Dunedin Future programme strategy previously approved by Council; ii) the decision-making framework previously noted and endorsed by Council; and iii) the community engagement results previously noted by Council. b) Notes the outcome of the technical assessment process is a shortlist comprising the following Potential Adaptation Futures for South Dunedin: i) Future 3 (Elevating land and pumping water) ii) Future 4 (Waterways and wetlands); and iii) Future 5 (Waterways and raised land). c) Notes the following Potential Adaptation Futures for South Dunedin are assessed as sub-optimal long-term approaches, but remain under consideration for shorter timeframes: i) Future 1 (Status quo); ii) Future 2 (Pumps and pipes). d) Notes the following Potential Adaptation Futures for South Dunedin are assessed as sub-optimal approaches for time periods earlier than 2100, but remain under consideration for timeframes beyond: i) Future 6 (Relocation to raised land); and ii) Future 7 (Large scale retreat). e) Notes that further technical and economic analysis, including modelling, will be undertaken on the three shortlisted Futures to test efficacy and to develop pathways for each that will identify the anticipated changes at 25-year intervals through to 2125. f) Notes the shortlisted Futures and pathways are expected to be fully developed and presented to Councils for consideration in early-2026, at which point approval sought to proceed to community engagement. g) Notes the SDF programme remains on track to produce an adaptation master plan for South Dunedin by December 2026. Motion carried (CNL/2025/275) with Cr Lee Vandervis recording his vote against

Moved (Mayor Jules Radich/Cr Mandy Mayhem):

That the Council:

Adjourns the meeting until 2.00 pm.

Motion carried

The meeting adjourned at 1.20 pm and reconvened at 2.01 pm.

12 DCC GHG Emissions Inventory & Management Report 2024/25, and Zero Carbon Implementation Plan 2024/25 Reporting
	A report from Zero Carbon provided the 2024/25 activity undertaken by the DCC to manage and reduce emissions at two scales – organisational (DCC emissions), and Dunedin-wide (city emissions).
	The General Manager, Climate and City Growth (Scott MacLean), the Manager, Zero Carbon (Jinty MacTavish) and the Senior Policy Analyst (Rory McLean) spoke to the report and responded to questions.
	Moved (Mayor Jules Radich/Cr Cherry Lucas): That the Council: a) Notes DCC’s verified Greenhouse Gas Emissions Inventory and Management Report (IMR) 2024/25; b) Notes detailed 2024/25 progress reporting for actions in the DCC Emissions Management and Reduction Plan (EMRP) 2023/24 – 2030/31; and c) Notes full year reporting for actions in the Zero Carbon implementation plan 2024/25. Motion carried (CNL/2025/276) with Cr Lee Vandervis recording his vote against.

11 Zero Carbon implementation plan 2025/26, and DCC Emissions Management & Reduction Plan 2025/26 - 2029/30
	A report from Zero Carbon provided the Zero Carbon implementation plan 2025/26; and an updated DCC Emissions Management and Reduction Plan (EMRP) 2025/26 – 2029/30 for consideration.
	The General Manager, Climate and City Growth (Scott MacLean), the Manager, Zero Carbon (Jinty MacTavish) and the Senior Policy Analyst (Rory McLean) spoke to the report and responded to questions.
	Moved (Mayor Jules Radich/Cr Cherry Lucas): That the Council: a) Notes the Zero Carbon implementation plan 2025/26 b) Notes the DCC’s Emissions Management and Reduction Plan 2025/26 – 2029/30 Motion carried (CNL/2025/277) with Cr Lee Vandervis recording his vote against

13 45 Hillside Road, Tar Well Remediation Update Report
	A report from Property provided an outline of the preferred remediation methodology for 45 Hillside Road, Dunedin and the status of the Deed of Funding from the Ministry for the Environment.
	The General Manager, 3 Waters and Transition (David Ward) and the Group Manager, Property Services (Anna Nilsen) spoke to the report and responded to questions.
	Moved (Mayor Jules Radich/Cr Cherry Lucas): That the Council: a) Notes the 45 Hillside Road, Tar Well Remediation Update Report. b) Notes the Contaminated Sites Remediation Fund, Deed of Funding for the Tar Well Remedial Action Planning has ended. Motion carried (CNL/2025/278)
14 Animal Services Annual Report to the Department of Internal Affairs
	A report from Customer and Regulatory provided the Animal Services Annual Report to the Department of Internal Affairs for the year ending 30 June 2025. It noted it would be submitted to the Department of Internal Affairs in accordance with the Dog Control Act 1996.
	The General Manager, Corporate Services - Acting (Alan Worthington), Manager Compliance Solutions (Bonnie Wright) and Team Leader Animal Services (Cazna Savell) spoke to the report and responded to questions.
	Moved (Mayor Jules Radich/Cr Cherry Lucas): That the Council: a) Notes the Animal Services Annual Report to the Department of Internal Affairs dated as at 30 June 2025. Motion carried (CNL/2025/279)

15 Draft Dunedin City Council Annual Report for the year ended 30 June 2025
	A report from Civic provided the draft performance and results for the year ended 30 June 2025 for Council to review.
	The Chief Financial Officer (Carolyn Allan) and the Corporate Planner (Janet Fraser) spoke to the report and responded to questions.
	Moved (Mayor Jules Radich/Cr Cherry Lucas): That the Council: a) Notes Sections 1 and 2 of the draft Dunedin City Council Annual Report for the year ended 30 June 2025. b) Notes that the audited Dunedin City Council Annual Report for the year ended 30 June 2025 would be presented for adoption by Council at its meeting on 31 October 2025. Motion carried (CNL/2025/280)

16 Financial Report - period ended 31 July 2025
	A report from Finance provided the provisional financial results for the period ended 31 July 2025 and the financial position as at that date.
	The Chief Financial Officer (Carolyn Allan) and the Financial Services Manager (Hayden McAuliffe) spoke to the report and responded to questions.
Cr Sophie Barker left the meeting at 3.04 pm and returned at 3.06 pm.
	Moved (Cr Lee Vandervis/Cr Cherry Lucas): That the Council: a) Notes the Financial Performance for the period ended 31 July 2025 and the Financial Position as at that date. Motion carried (CNL/2025/281)

17 Hearing Committee Recommendations on the Draft Reserves Management Plan General Policies
	The report from Civic presented the recommendations of the Hearings Committee on the draft Reserves Management Plan General Policies. Once approved, the new Reserves Management Plan General Policies would be finalised and adopted as the Reserves Management Plan General Policies 2025.
	The Chairperson of the Hearings Committee (Cr Andrew Whiley) spoke on the hearing. The Parks Policy Analyst (Stephen Hogg) and Parks Planning Manager (John Brenkley) spoke to the report and responded to questions . =
	Moved (Cr Andrew Whiley/Cr Cherry Lucas): That the Council: a) Notes that the Hearings Committee has heard and considered submissions on the Draft Reserves Management Plan General Policies. b) Adopts the Reserves Management Plan General Policies 2025. Motion carried (CNL/2025/282)

18 Hearing Committee Recommendations on the Draft Mosgiel Recreation Area Reserve Management Plan
	A report from Civic presented the recommendations of the Hearings Committee on the draft Mosgiel Recreation Area Reserve Management Plan. The Draft Mosgiel Recreation Area Reserve Management Plan was a new site-specific reserve management plan for the reserves identified in the Community and Recreation Area Designation (Mosgiel Memorial Park, Mosgiel Memorial Gardens, Te Puna o Whakaehu, Peter Johnstone Park and Murray Street Playground) and the Silverstream Bank reserves. Once approved, the Mosgiel Recreation Area Reserve Management Plan would be finalised and adopted.
	The Chair, Hearings Committee (Cr Cherry Lucas) spoke on the hearing. and responded to questions. The Parks Planning Manager (John Brenkley) and Senior Parks and Recreation Planner (Elizabeth Schonwald) spoke to the report and responded to questions.
	Moved (Cr Cherry Lucas/Cr Kevin Gilbert): That the Council: a) Notes that the Hearings Committee has heard and considered submissions on the Draft Mosgiel Recreation Area Reserve Management Plan. b) Adopts the Mosgiel Recreation Area Reserve Management Plan 2025. Motion carried (CNL/2025/283)

19 Dunedin Heritage Fund CCO Exemption
	A report from Civic noted that Dunedin Heritage Fund (the Fund) was a Council Controlled Organisation (CCO) and sought exemption status from being a CCO in accordance with s7(3) Local Government Act 2002 (the LGA). The LGA specified that an exemption may only be granted by resolution of Council. Exemptions must be reviewed within three years after first being granted, and thereafter every three years. It advised that exemption was requested from Council on the basis that the Fund was a small organisation with a charitable intent. The Fund operated as a Tier 4 charity and completed annual reporting, to ensure it met with the accountability standards expected of a CCO.
	The Chief Executive Officer (Sandy Graham) and the Corporate Planner (Janet Fraser) spoke to the report and responded to questions.
	Moved (Cr Christine Garey/Cr Steve Walker): That the Council: a) Approves the exemption of the Dunedin Heritage Fund from the requirements of being a Council Controlled Organisation (CCO) in accordance with s7(3) of the Local Government Act 2002. Motion carried (CNL/2025/284)

20 Proposed Event Road Closures

A report from Transport sought approval for temporary road closure applications relating to the following events:

i) New Zealand Defence Force Event and Parade

ii) St Andrews Day Celebration

iii) Orange Parade

iv) Santa Parade

v) Green Island Market Day

vi) Community Christmas Event

vii) New Years Eve Celebrations and Parade

viii) Brighton Gala Day

ix) Vintage Car Run

x) Waitangi Day Celebrations

xi) George Street Market Day

xii) MG Car Club Display

xiii) Chinese New Year Celebrations

Moved (Cr Lee Vandervis/Cr Kevin Gilbert):

That the Council:

a) Resolves to close the roads detailed below (pursuant to Section 319, Section 342, and Schedule 10 clause 11(e) of the Local Government Act 1974 (LGA 1974)):

i) New Zealand Defence Force Event and Parade

Saturday, 8 November 2025

3.30pm to 9.30pm

· Bridgman Street, between King Edward and Grosvenor Streets

Sunday, 9 November 2025

10.15am to 11.40am

· Bow Lane, between Castle Street and Anzac Avenue

· Anzac Avenue, between St Andrew Street and Castle Street

· Anzac Square, between Anzac Avenue and SH1 High Street

ii) St Andrews Day Celebration

Sunday, 23 November 2025

8.00am to 4.00pm

· Octagon Central Carriageway, between Princes Street and George Street

iii) Orange Parade

Friday, 28 November 2025	9.15am to 9.45am	· Frederick Street, between Great King Street and George Street
	9.15am to 10.45am	· Octagon Central Carriageway, between George Street and Princes Street
	9.35am to 10.15am	· George Street, between Frederick Street and the Octagon
	10.00am to 2.15pm	· Upper Stuart Street (left hand downhill lane only), between Littlebourne Road and Queens Drive

iv) Santa Parade

Sunday, 30 November 2025

8.00am to 2.00pm

· George Street, between Duke Street and Regent Road

2.00pm to 5.00pm

· George Street, between Regent Road and the Octagon

· Octagon Central Carriageway, between George Street and Princes Street

· Princes Street, between the Octagon and Moray Place

· Moray Place, between Princes Street and Lower Stuart Street

Every side street along George Street will be affected from 3.00pm when the parade starts

v) Green Island Market Day

Saturday, 6 December 2025

7.00am to 3.00pm

· Main South Road, between Howden Street and Church Street

· Jenkins Street, between Main South Road and Shand Street

Parking restrictions will be in place in Howden Street and Shand Street

vi) Community Christmas Event

Sunday, 14 December 2025

1.30pm to 9.00pm

· Lanark Street, between Irvine Street and Gordon Road

vii) New Years Eve Celebrations and Parade

Wednesday, 31 December 2025	9.00am to 7.00am on Thursday, 1 January 2026	· Lower Octagon, between George Street and Princes Street · Lower Stuart Street, between the Octagon and Moray Place Bath Street access available
	12.00pm to 11.00pm	· George Street, between Hanover Street and St Andrew Street
	8.30pm to 9.30pm	· George Street, between Hanover Street and the Octagon
	2.00pm to 4.00am on Thursday, 1 January 2026	· The Octagon, George Street, Princes Street and Upper Stuart Street, between each end of Moray Place

viii) Brighton Gala Day

Sunday, 18 January 2026

8.00am to 7.00pm

· Brighton Road, between Bath Street and Taylor Street

Detours via Bath Street, Cole Street and Taylor Street

ix) Vintage Car Run

Saturday, 25 January 2026

9.00am to 12.00pm

· Octagon Central Carriageway, between Princes Street and George Street

x) Waitangi Day Celebrations

Friday, 6 February 2026

8.00am to 5.00pm

· Octagon Central Carriageway, between Princes Street and George Street

xi) George Street Market Day

Saturday, 7 February 2026

3.00am to 10.00pm

· George Street, between The Octagon and Frederick Street

· Hanover Street, between Filleul Street and Great King Street

· St Andrew Street, between Filleul Street and Great King Street

· Bath Street, between George Street and Lower Stuart Street

Contingency should Bath Street be unavailable:

· The Octagon, George Street, Princes Street, Upper Stuart Street and Lower Stuart Street, between each end of Moray Place

Parking restrictions will be in place

4.00am to 7.00pm

Vehicle Tow Notice

· The streets listed above will be subject to a full road closure for the event.

· All vehicles parked in the closed area from 4.00am will be towed.

xii) MG Car Club Display

Sunday, 8 February 2026

8.00am to 12.30pm

· Octagon Central Carriageway, between Princes Street and George Street

· George Street, between Bath Street and the Octagon

· Lower Octagon, between George Street and Princes Street

· Lower Stuart Street, between the Octagon and Moray Place

Bath Street access available

xiii) Chinese New Year Celebrations

Sunday, 15 February 2026	10.00am to 2.00pm	· George Street, between Hanover Street and St Andrew Street
Friday, 20 February 2026	5.00pm to 11.30pm on Saturday, 21 February 2026	· Carpark at end of Queens Garden cul-de-sac
Saturday, 21 February 2026	5.00pm to 11.30pm	· Queens Gardens cul-de-sac, between Cumberland Street and carpark
	6.00pm to 7.15pm	· Princes Street, between the Octagon and Moray Place
	7.00pm to 7.20pm	· Princes Street, Rattray Street and Queens Gardens, between Moray Place and Cumberland Street
	9.00pm to 10.00pm	· Thomas Burns Street, between Fryatt Street and Mason Street

Motion carried (CNL/2025/285)

21 Notice of Motion - Ōtepoti Housing Action Plan
	In accordance with Standing Order 26.1, the following Notice of Motion was received from Cr Marie Laufiso.
	Cr Laufiso spoke to the Notice of Motion.
	Moved (Cr Marie Laufiso/Cr Christine Garey): That the Council: a) Agrees in principle to the establishment of a dedicated outreach service within Council, to help deliver on its commitment to a Functional Zero approach to homelessness under the Ōtepoti Housing Action Plan. b) Requests a report to the November 2025 Council meeting on the costs and implications of establishing an outreach service. c) Notes that the report would include an option to increase the budget and staff levels in the Policy -Housing team Motion carried (CNL/2025/286)

Resolution to Exclude the Public

Moved (Mayor Jules Radich/Cr Mandy Mayhem):

That the Council:

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

General subject of the matter to be considered	Reasons for passing this resolution in relation to each matter	Ground(s) under section 48(1) for the passing of this resolution	Reason for Confidentiality
C1 Ordinary Council meeting - 26 August 2025 - Public Excluded	S7(2)(b)(ii) The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information. S7(2)(g) The withholding of the information is necessary to maintain legal professional privilege. S7(2)(h) The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities. S7(2)(i) The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). S7(2)(a) The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person. S7(2)(d) The withholding of the information is necessary to avoid prejudice to measures protecting the health and safety of members of the public.	.
C2 Confidential Council Action List Update	S7(2)(b)(ii) The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information. S7(2)(g) The withholding of the information is necessary to maintain legal professional privilege. S7(2)(h) The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities. S7(2)(i) The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).	S48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.
C3 Confidential Council Forward Work Programme	S7(2)(a) The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person. S7(2)(d) The withholding of the information is necessary to avoid prejudice to measures protecting the health and safety of members of the public. S7(2)(g) The withholding of the information is necessary to maintain legal professional privilege. S7(2)(h) The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities. S7(2)(i) The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).	S48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.
C4 Investment Property Portfolio - Quarter/Year ending 30 June 2025	S7(2)(b)(ii) The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.	S48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.
C5 Dunedin City Holdings Group - Director Appointment	S7(2)(a) The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.	S48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

Motion carried (CNL/2025/287)

The meeting moved into confidential at 3.55 pm and concluded at 4.20 pm.

..............................................

MAYOR

Council

7 October 2025

Local Water Done Well - Recommended Amendments to Significance and Engagement Policy

Department: Legal Services

EXECUTIVE SUMMARY

1 The Local Government (Water Services) Act 2025 (Act) became law on 26 August 2025. Under that Act, Council is required to amend its Significance and Engagement Policy (SEP) to reflect Council’s role as a water service provider (WSP).

2 This report:

a) provides information on some of the matters that must be included in the SEP under the Act; and

b) recommends amendments to the SEP to meet the requirements of the Act regarding contracts.

3 The recommended amendments are shown as tracked changes on Attachment A (Recommended Amendments).

4 The Recommended Amendments focus on matters relating to contracts (particularly “significant contracts”) as this is an immediate priority to allow Council to continue entering contracts relating to water services. A more detailed report will be presented to Council in the new triennium regarding wider SEP changes required by the Act.

RECOMMENDATIONS

That the Council:

a) Notes that Local Government (Water Services) Act 2025 has recently become law and requires certain changes to Council’s Significance and Engagement Policy.

b) Decides that there are good reasons not to consult on the Recommended Amendments.

c) Approves the Recommended Amendments to Council’s Significance and Engagement Policy.

BACKGROUND

5 The Government has now completed its three-stage water services reform programme named Local Water Done Well (LWDW). The three stages of LWDW are shown in the following Table:

LWDW Stage	Legislation	Purpose
Stage One Early 2024	Water Services Acts Repeal Act 2024	Repealed earlier legislation relating to large water services entities (the likes of Entity J).
Stage Two Mid 2024	Local Government (Water Services Preliminary Arrangements) Act 2024	Established the LWDW framework and the preliminary arrangements for the new water services system including the requirement for councils to develop and submit a Water Services Delivery Plan (WSDP) by 3 September 2025. As part of the development of the WSDP, Council adopted the in-house delivery option as the water services delivery model on 26 May 2025 and this delivery model is reflected in both the 9 Year Plan 2025-34 and WSDP.
Stage Three Mid 2025	Local Government (Water Services) Act 2025 (Act) and Local Government (Water Services) (Repeals and Amendments) Act 2025 (Repeals and Amendment Act).	6 The Act establishes the enduring settings for the new water services delivery system. For example, it covers operational matters, planning and reporting requirements, provisions regarding water services bylaws etc. 7 The Repeals and Amendment Act amends existing legislation, including inserting new provisions into the Commerce Act 1986 to establish an economic regulation regime for water services.

6 Council staff are working through the requirements in the Act.

7 One of the requirements is to amend Council’s SEP to address certain matters.

8 This report:

a) provides information on some of the matters that must be included in the SEP under the Act; and

b) recommends amendments to the SEP to meet the requirements of the Act regarding contracts.

9 The Recommended Amendments are shown as tracked changes on Attachment A. These changes are focused on matters relating to contracts (particularly “significant contracts”) as this is an immediate priority to allow Council to continue entering contracts relating to water services.

10 This means that:

a) If Council is considering whether a proposed water services contract is a “significant contract” or whether assets are “strategic water services assets” then the section in the SEP called “Water Services” will apply; and

b) For all other decisions regarding water services, the current SEP will continue to apply.

11 A more detailed report will be presented to Council in the new triennium regarding wider SEP changes required by the Act.

DISCUSSION

Why are amendments necessary?

12 Staff recommend that the SEP be amended because:

a) The Act records certain matters that must be in a SEP. While the Act does not set a specific date by which the SEP must be amended, the Act came into force on 27 August 2025.

b) Council’s existing SEP does not currently include all the criteria required under the Act.

c) This is particularly an issue regarding new contracts for water services. The Act requires Council to assess whether a contract (with a person or body for the performance of any aspect of providing a water service) is a “significant contract”, but this assessment can only be made following an evaluation of specified criteria. These criteria are not currently in Council’s SEP.

d) If the SEP is amended to include the requirements in the Act, this will then minimise process risks regarding contracts for water services.

Under the Act, what changes need to be made to the SEP?

13 Section 34 of the Act specifies that:

34 Territorial authority’s policy

A territorial authority must amend its significance and engagement policy—

(a) to suit the authority’s role, and any changes to its role, as—

(i) a water service provider….

14 This means that Council will need to consider matters such as:

a) The Council’s approach to determining the significance of proposals and decisions in relation to water issues, water services infrastructure and other water related matters.

b) Any criteria or procedures that Council will use in assessing the extent to which water-related issues, proposals, water services infrastructure, decisions or activities are significant or may have significant consequences.

c) The Council’s approach to engagement for water services decisions.

15 Council’s current SEP already covers many of these matters, but there are some specific things that will need to be addressed. For example:

a) Under section 24, Council must ensure that its SEP addresses all matters necessary to determine whether a proposed contract is a “significant contract” and this must include certain criteria (as discussed below).

b) Under section 26, Council needs to ensure that its SEP addresses all matters for determining whether a proposed joint water service provider arrangement is a “significant joint water service provider arrangement” and how to undertake engagement in relation to a proposed significant joint water service provider arrangement.

16 Staff have not yet included any proposed changes to the SEP for “joint water service provider arrangements” as this requires further consideration. Staff are however recommending changes regarding contracts so that Council can continue with “business as usual”. Each year, Council negotiates and signs many contracts for water services.

Significant contracts

17 Section 23(1) of the Act requires Council, when considering and negotiating a contract (with a person or body for the performance of any aspect of providing a water service), to determine whether the proposed contract is a “significant contract”.

18 Under section 24 of the Act, the SEP must contain the criteria for determining whether a proposed contract is a significant contract, and those criteria must include:

a) whether the proposed contract is of high value relative to the revenue that the Council receives from providing the water services to which the contract relates;

b) whether the proposed contract will create a public-private partnership;

c) all matters that are essential to the Council’s ability to meet its obligations under the Act in relation to the water service to which the contract relates; and

d) any relevant thresholds (for example, the value of the contract).

19 The above criteria for significant contracts are different from the criteria under Council’s current SEP, which lists the criteria for significance as being an assessment of the importance to Dunedin, community interest, consistency with existing policy and strategy, and impact on Council’s finances, capacity and capability.

20 If it is a significant contract, then additional requirements apply. Before signing the contract, Council would need to:

a) Identify and assess options; and

b) Undertake public consultation that includes making information available on:

i) Council’s assessment of options and reasons for its preferred option;

ii) how proceeding with the contract is likely to affect Council’s rates, debt and levels of service, any charges for water services, and arrangements and mechanisms for funding, pricing, invoicing, and collecting charges for water services; and

iii) any other relevant implications of the significant contract that the Council considers will be of interest to the public.

Strategic water services assets

21 Under section 4 of the Act, “strategic water services asset” is defined to mean:

strategic water services asset, for a water service provider,—

a) means water services infrastructure or another asset or group of assets without which the provider is unable—

i) to meet its regulatory requirements; or

ii) to maintain its capacity to achieve the outcomes set out in its water services strategy; and

b) includes an asset or a group of assets listed as strategic water services assets in the provider’s significance and engagement policy.

22 Under Council’s existing SEP, the following are included in the list of Strategic Council-Owned Assets:

a) Stormwater and collection and disposal system;

b) Wastewater collection, treatment and disposal system; and

c) Water collection, storage, treatment and distribution system.

23 Staff are recommending that these items be moved from the current list of Strategic Council-Owned Assets to become a separate list for Strategic Water Services Assets. This then will link back into the criteria for “significant contracts” because one of the proposed criteria for determining whether a contract is a significant contract is whether the contract involves any significant changes to the Council’s ownership or control of a strategic water services asset.

Process requirements for amending the SEP

24 Under section 76AA of the Local Government Act 2002 (LGA 2002), Council must consult on any changes to the SEP in accordance with section 82 of the LGA 2002 unless it considers on reasonable grounds that it has sufficient information about community interests and preferences to enable the purpose of the SEP policy to be achieved.

25 Section 82 of the LGA 2002 sets out the principles of consultation (see link: https://www.legislation.govt.nz/act/public/2002/0084/latest/DLM172327.html). These principles are to be observed in such manner as Council considers, in its discretion, to be appropriate. Council must, in exercising its discretion, have regard to the matters in section 82(4), including the extent to which current views and preferences are known, the nature and significance of the decision and the costs and benefits of any consultation process or procedure.

26 Council will need to decide whether it wants to consult on the Recommended Amendments.

27 Given the following, it is open to Council to decide that it will approve the Recommended Amendments to the SEP without further consultation on the proposed amendments:

a) The changes are required by legislation;

b) The changes need to be made quickly to allow Council to continue with “business as usual” in regard to contracts for water services;

c) Council has recently been through a full consultation process regarding its water services delivery model so is aware of public feedback regarding water services;

d) There would be costs associated with a consultation process or procedure, which are likely to outweigh benefits given that the Recommended Amendments have been developed to meet requirements and criteria in the Act.

OPTIONS

28 The two key options are to either approve or not approve the Recommended Amendments.

Option One – Recommended Option – Approve the Recommended Amendments to Council’s Significance and Engagement Policy, with any requested changes

29 Under this option, Council would:

a) Note that the Local Government (Water Services) Act 2025 has recently become law and requires certain changes to Council’s Significance and Engagement Policy.

b) Decide that there are good reasons not to consult on the Recommended Amendments.

c) Approve the Recommended Amendments to Council’s Significance and Engagement Policy.

Advantages

· Allows business as usual involving water services contracts.

Disadvantages

· None identified.

Option Two – Status Quo – Do not approve the Recommended Amendments to Council’s Significance and Engagement Policy

30 Under this option, Council would not approve the Recommended Amendments.

Advantages

· None identified.

Disadvantages

· Will limit progression of water services contracts of an operational nature, and create process risks for Council.

NEXT STEPS

31 If Council approves the Recommended Amendments, then:

a) these changes will be made to Council’s SEP, with the electronic version of the 9YP being updated; and

b) a more detailed report will be presented to Council in the new triennium regarding wider SEP changes required by the Act.

32 If Council does not approve the Recommended Amendments, then staff will consider any feedback from Council and report back to Council with amended proposed changes.

Signatories

Author:

Karilyn Canton - Chief In-House Legal Counsel

Nadia McKenzie - In-House Legal Counsel

Authoriser:

Sandy Graham - Chief Executive Officer

Attachments

	Title	Page
⇩a	Significance and Engagement Policy	52

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This report enables democratic local decision making and action by, and on behalf of communities and promotes the social, economic environmental and cultural well-being of communities in the present and for the future.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	✔	☐	☐
Economic Development Strategy	✔	☐	☐
Environment Strategy	✔	☐	☐
Arts and Culture Strategy	☐	☐	✔
3 Waters Strategy	✔	☐	☐
Future Development Strategy	✔	☐	☐
Integrated Transport Strategy	✔	☐	☐
Parks and Recreation Strategy	✔	☐	☐
Other strategic projects/policies/plans	✔	☐	☐

This report has been prepared with reference to the Dunedin strategic framework.

Māori Impact Statement

Council is committed to working closely with mana whenua to shape the future of water services in Ōtepoti Dunedin.

Sustainability

Financial sustainability of local government water services is a key objective of the Government’s ‘Local Water Done Well’ policy. Council must ensure delivery of water services will be financially sustainable by 30 June 2028.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

This report relates to proposed amendments to Council’s Significance and Engagement Policy which forms part of Council’s 9 Year Plan. Section 76AA of the Local Government Act 2002 allows for amendment to the Policy in accordance with section 82 principles of consultation.

Financial considerations

The proposed amendments to Council’s Significance and Engagement Policy include consideration of criteria such as whether a water-related contract is of high value compared to the revenue that Council receives from providing the water services to which the contract relates.

Significance

The proposed changes to Council’s Significance and Engagement Policy are considered low in terms of Council’s Significance and Engagement Policy. The changes are required as a result of new legislation.

Engagement – external

Staff have spoken with Simpson Grierson at a high level on the requirements for changes to the Significance and Engagement Policy under the Local Government (Water Services) Act 2025.

Engagement - internal

Council’s Legal and Procurement Teams.

Risks: Legal / Health and Safety etc.

This report recommends changes aimed at achieving legislative compliance with the new requirements under the Local Government (Water Services) Act 2025 through amendments to Council’s Significance and Engagement Policy.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

There are no known implications for Community Boards.

	Title	Page
A ⇩	Minutes of Ordinary Council meeting held on 23 September 2025	18

Author:	Jackie Harrison - Manager Governance
Authoriser:	Sandy Graham - Chief Executive Officer

Author:	Lynne Adamson - Governance Support Officer
Authoriser:	Jackie Harrison - Manager Governance