Supplementary Agenda of Council - Tuesday, 11 November 2025

Notice of Meeting:

I hereby give notice that an ordinary meeting of the Dunedin City Council will be held on:

Date: Tuesday 11 November 2025

Time: 1.00 pm

Venue: Council Chamber, Dunedin Public Art Gallery, the Octagon, Dunedin

Sandy Graham

Chief Executive Officer

Council

SUPPLEMENTARY AGENDA

MEMBERSHIP

Mayor	Mayor Sophie Barker
Deputy Mayor	Cr Cherry Lucas
Members	Cr John Chambers	Cr Christine Garey
	Cr Doug Hall	Cr Marie Laufiso
	Cr Russell Lund	Cr Mandy Mayhem
	Cr Benedict Ong	Cr Jules Radich
	Cr Andrew Simms	Cr Mickey Treadwell
	Cr Lee Vandervis	Cr Steve Walker
	Cr Brent Weatherall

Senior Officer Sandy Graham, Chief Executive

Governance Support Officer Lynne Adamson

Lynne Adamson

Governance Support Officer

Telephone: 03 477 4000

governance.support@dcc.govt.nz

www.dunedin.govt.nz

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

Council

11 November 2025

Reports

Approach to Governance Arrangements for the Triennium.

Department: Corporate Policy

EXECUTIVE SUMMARY

1 The purpose of this report is to advise the Council that the Mayor has exercised her discretionary power under Section 41A(3) of the Local Government Act 2002 to establish the committees of Council. The appointment of Chairs, Deputy Chairs, and membership will be advised separately.

2 This report proposes a new governance approach moves away from the traditional committee structure used in previous trienniums. The new approach introduces a portfolio model with Lead and Deputy Councillor roles, and a revised committee structure designed to strengthen strategic oversight and improve alignment with Council priorities.

3 The Mayor is also proposing to establish a Policy and Planning Committee of the Whole, which would include mana whenua representation to enable to meaningful participation in decision-making.

4 The report should be read in conjunction with the attached memorandum from the Mayor outlining her rationale for the proposed governance approach. Attachment A

RECOMMENDATIONS

That the Council:

a) Notes the proposed governance structure for the 2025-2028 triennium, including the introduction of a portfolio model with Lead and Deputy Councillor roles.

b) Establishes the following standing committees for the 2025-2028 triennium:

1. Policy and Planning Committee (Committee of the Whole)

2. Finance and Performance Committee (Committee of the Whole)

3. Te Pae Māori

4. Audit, Risk, and Assurance Committee

5. Chief Executive Performance and Employment Committee

6. Hearings Committee

c) Notes that the governance arrangements will be reviewed after one year of operation.

d) Notes that hearings panels will be established as required during the triennium

BACKGROUND

5 Under Section 41A of the Local Government Act 2002, mayors have the authority to establish committees of the Council and appoint their respective Chairs and Deputy Chairs.

6 Section 41A does not prevent Council from discharging or reconstituting committees, appointing additional committees, or amending Chairperson appointments in accordance with Schedule 7 of the Act.

7 Under the Act, the Mayor is an ex-officio member of every committee of Council, with full voting rights when present.

8 The Mayor’s proposed committee structure is outlined in Attachment B

9 The Mayor’s portfolio structure and Terms of Reference is outlined in Attachment C

10 Hearings panels, working groups and sub-committees will be established if and when required during the triennium.

11 Under Schedule 7, clause 32 of the Local Government Act 2022 the Council has the authority to delegate to Committees. The Council will constitute the Hearings Committee, the Audit, Risk, and Assurance Committee in accordance with the delegations outlined in Attachment D.

12 The delegations for the remaining committees will be confirmed by Council prior to the first meetings of those meetings.

13 Any remaining delegations will be established during December and January.

Discussion

14 The Mayor proposes six standing committees for the 2025–2028 triennium, supported by a portfolio model to strengthen leadership, engagement, and strategic alignment.

15 It is proposed that Te Pae Māori be elevated to a formal standing committee of Council. As a standing committee, Te Pae Māori will operate in accordance with the Local Government Act 2002, the Local Government Official Information and Meetings Act 1987, and the Council’s Standing Orders. This change will ensure the committee is governed by the same legislative and procedural requirements as other Council committees, strengthening the visibility and integration of mana whenua and Māori perspectives within Council’s formal governance framework.

16 The Mayor’s memorandum (Attachment A) provides further detail on the proposed committee structures, portfolio approach, and underlying rationale, including mana whenua and Māori representation.

OPTIONS

18 There are no options.

NEXT STEPS

21 Progress the Terms of Reference of Te Pae Māori to reflect its status as a standing committee of Council.

22 Finalise delegations for the Policy and Planning and Finance and Performance Committees of the whole, in advance of the first meetings.

23 Implement the new meeting schedule and governance model, with a review after 12 months.

Signatories

Author:	Nicola Morand - Manahautū (General Manager Community and Strategy)
Authoriser:	Sandy Graham - Chief Executive

Attachments

	Title	Page
⇩a	Memorandum of the Mayor	7
⇩b	Committee Structure	9
⇩c	Portfolios and ToR	10
⇩d	Delegations	13

Council

11 November 2025

Elected Member Remuneration for the 2025 - 2028 Triennium

Department: Civic

EXECUTIVE SUMMARY

1 The Local Government Act 2002 (LGA) gives the Remuneration Authority (the Authority) the responsibility for setting remuneration for local government elected members.

2 The Authority allocates a base pay for each councillor, along with a pool for remunerating additional responsibilities, to a system of allocating a governance pool (the pool) to each council. The pool provides the total amount that can be paid in remuneration to councillors, excluding the Mayor, whose remuneration has been determined directly by the Authority. This change takes effect following the election.

3 The purpose of this paper is to give consideration to the allocation of the pool to remunerate councillors, and to update the current Rules for Recovery of Expenses (the Rules).

RECOMMENDATIONS

That the Council:

a) Approves annual remuneration of $145,008 for the Deputy Mayor.

b) Approves annual remuneration of $99,340 for Councillors.

c) Notes the Rules for Recovery of Expenses.

d) Notes the proposed remuneration levels and Rules for the Recovery of Expenses will be forwarded to the Remuneration Authority for approval.

BACKGROUND

4 The Authority allocates a base pay for each councillor, along with a pool for remunerating additional responsibilities, to a system of allocating a governance pool to each council.

5 From 1 July 2025 until the new council assumes office following the election, an interim determination applied, and was based on a system of allocating a base pay for each councillor, along with a pool for remunerating additional responsibilities.

6 Following the election, a new pool-based approach has come into effect. Councillors will be paid a minimum allowable remuneration of $84,496 pa until a determination is made on how the pool is to be allocated.

The Authority advised that the pool for the DCC councillors, excluding the Mayor, would be $1,436,428. The minimum remuneration payable to a Councillor as per the determination is $84,496 pa. This leave a balance of $253,484 which the determination requires, must be fully allocated.

DISCUSSION

7 This report discusses how to allocate the remainder of the pool.

8 The Council’s recommendations to the Authority must include a remuneration rate for the base councillor position and rates for all positions that hold additional responsibility.

9 The proposed remuneration is detailed in the table below but can be summarised as follows.

10 The role of Deputy Mayor has significant additional responsibilities, and it is recommended that this role is remunerated at a ratio of 1.46 when compared to the base Councillor remuneration.

11 While the minimum base Councillor remuneration is $84,496, the proposal is that this base is increased to $99,340 to recognise the additional duties that all Councillors will have including the introduction of a portfolio system with Lead and Deputy Councillors for each portfolio, and representatives on Community Boards and a considerable number of external organisations.

12 These additional responsibilities will be fully detailed in the report to the Authority as they require justification for the level of remuneration that Council intends paying.

Position	Number	Base Rem	Additional Rem	Total Rem per Councillor	Total Annual Rem
Deputy Mayor	1	$84,496	$60,512	$145,008	$145,008
Councillors	13	$84,496	$14,844	$99,340	$1,291,420
TOTAL					$1,436,428

13 This proposal fully allocates the pool as required by the determination. I believe it is a fair representation of the responsibilities of each of the outlined positions.

OPTIONS

14 The Council has no option but to allocate the full pool of $1,436,428 and the proposal in the report does that. Council is free to consider alternative options for allocating the pool, but any alternative must ensure full allocation and be able to be justified to the Authority.

15 The Council is also required to have the Rules. These have been updated to reflect current practice and modern communications and are attached. These will be forwarded to the Authority, who is required to confirm them.

NEXT STEPS

16 Both the remuneration rates and the Rules will be forwarded to the Authority by Friday 14 November 2025, to ensure that the proposal put forward by the Council can be considered and a determination can be made pre-Christmas.

17 Regardless of the determination date, all remuneration rates decided by Council will be back-dated to take effect from the day following the day that the Council makes a formal decision on remuneration.

Signatories

Authoriser:

Nicola Morand - Manahautū (General Manager Community and Strategy)

Attachments

	Title	Page
⇩a	Rules for the Recovery of Expenses and Childcare	24

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☐	☐	☐
Economic Development Strategy	☐	☐	☐
Environment Strategy	☐	☐	☐
Arts and Culture Strategy	☐	☐	☐
3 Waters Strategy	☐	☐	☐
Spatial Plan	☐	☐	☐
Integrated Transport Strategy	☐	☐	☐
Parks and Recreation Strategy	☐	☐	☐
Other strategic projects/policies/plans	☒	☐	☐

Māori Impact Statement

This has not been assessed in preparing this report.

Sustainability

The level of remuneration being proposed is above the base level remuneration for all Councillors and is aimed to provide a more sustainable income recognising the mahi that will be required from all elected members.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications as the increase in the remuneration pool was included in the Annual Plan.

Financial considerations

The increase in remuneration was included in the Civic budget

Significance

The decision is considered low in terms of the Council’s Significance and Engagement Policy

Engagement – external

There has been no external engagement.

Engagement - internal

There have been discussions with Councillors about possible levels of remuneration.

Risks: Legal / Health and Safety etc.

There are no identified risks.

Conflict of Interest

There are no identified conflicts of interest

Community Boards

Community Board remuneration is dealt with separately by the Authority and is not part of the pool.