Agenda of Waikouaiti Coast Community Board - Wednesday, 18 February 2026

Waikouaiti Coast Community Board

18 February 2026

Waikouaiti Coast Community Board

MINUTES

Minutes of an ordinary meeting of the Waikouaiti Coast Community Board held in the Meeting Room, Blueskin Bay Library, Harvey Street, Waitati on Wednesday 10 December 2025, commencing at 5:30 p.m.

PRESENT

Chairperson	Alasdair Morrison
Deputy Chairperson	Anna Knight
Members	Andy Barratt	Sonya Billyard
	Cr John Chambers	Danny Hailes
	Geraldine Tait

IN ATTENDANCE

Heath Ellis, Group Manager Parks and Recreation (Senior Officer)

Governance Support Officer Lauren Riddle

Alasdair Morrison welcomed attendees to the first meeting of the Community Board for 2025-2028 triennium.

1 Public Forum

1.1 Public Forum - Road safety concerns, Doctors Point Road

Glenys Clements, a resident of Doctors Point Road spoke to her safety concerns for pedestrians and vehicles due to the number of trucks expected to be transporting heavy loads along Doctors Point Road to the new Willowridge residential development site “Opeke, Doctors Point”.

Mrs Clements responded to questions

Alasdair Morrison, Chairperson invited Mr Craig Moore from McEwan Haulage Ltd (as contractor) to speak to the concerns raised.

Mr Moore advised that McEwan Haulage Ltd had been contracted by Willowridge Developments Ltd to transport aggregate to the site. He explained the plans in place to remediate the impact of the work for the four month period (from mid-January 2026) while undertaking infrastructure works at the Opeke Doctors Point residential development site.

Mr Moore responded to question on how information would be provided to residents, what traffic signage would be used, and what speed limits would be in place for the McEwan Haulage Ltd trucks.

Alasdair Morrison, Chairperson provided a summary of the road safety issues for Doctors Point Road, including: narrow carriage way; poor visibility issues and the high use by campervans over the summer months.

1.2 Public Forum - Funding applications

· Rachel Ozanne representing the Warrington Surf Life Saving Club spoke in support of the Club’s funding application for the purchase of 10 single mattresses for use at the Clubrooms during training events.

Ms Ozanne responded to questions.

· Laura Deaker representing the Waitati Playground Committee spoke in support of the funding application for the purchase of playground equipment (for under 5 years old) for the garden area of the Waitati Library.

Ms Deaker responded to questions.

· Alister Lindsay and Denise Waugh representing the Karitane Bowling Club spoke to the funding request for the purchase of 64 stackable chairs for the clubrooms.

Mr Lindsay and Mrs Waugh responded to questions.

· Lesley Smith from Wild Dunedin spoke to a late funding application from the NZ Festival of Nature seeking funding support for a free theatre performance “Wild Feelings” for 9-12 year olds planned to be staged at Waikouaiti on 17 April 2026 as part of the festival.

Ms Smith responded to questions.

2 Apologies
	There were no apologies.

3 Confirmation of agenda

Moved (Alasdair Morrison/ Sonya Billyard):

That the Board:

Confirms the agenda without addition or alteration.

Motion carried (WCCB/2025/072)

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Updates to the register were advised as:

· Anna Knight and Danny Hailes advised they are members of the Blueskin Baywatch Group.

· Danny Hailes provided a correction to the register, that he is a Director of the PSO Retirement Villages Ltd

· Geraldine Tait advised that she is a member of One Coast and a committee member of Grey Power Otago.

Moved (Alasdair Morrison/ Sonya Billyard):

That the Board:

a) Amends the Elected Members' Interest Register; and

b) Confirms the proposed management plan for Elected Members' Interests.

Motion carried (WCCB/2025/073)

5 Confirmation of Minutes

5.1 Waikouaiti Coast Community Board meeting - 4 November 2025

Moved (Anna Knight/ Danny Hailes):

That the Board:

Confirms the minutes of the Waikouaiti Coast Community Board meeting held on 04 November 2025 as a correct record.

Motion carried (WCCB/2025/074)

Part A Reports

6 Community Plan

The Board discussed matters related to the Community Plan, including:

· Seeking an increase in discretionary funding allocated to Community Boards (to be in line with the rate of inflation);

· The appointment of Community Board members to Hearings appropriate to the Waikouaiti Coast Community Board area;

· Truby King Recreation Reserve – development of the reserve as part of the Board’s Annual Plan submission to the DCC for improved signage and public facilities (including toilets).

7 Chairperson's Report

Alasdair Morrison provided a verbal update on items of interest to the community board area including:

· Road safety concerns - Inverary and Edinburgh Streets, Waikouaiti. DCC Transport have assessed a possible designated walking space, and costings for the work will be undertaken.

· Hawksbury Lagoon issues – consents have been sought for the culvert work, and work is expected to commence in the summer months.

· Warrington half-basketball court - completion expected by 30 June 2026.

· Karitāne Wharf update – agreement has been reached with Council to demolish the existing shed.

· Warrington trees – inspection work has been completed, monitoring will continue annually, and following significant weather events.

Moved (Alasdair Morrison/ Andy Barratt):

That the Board:

Notes the Chairperson’s update.

Motion carried (WCCB/2025/075)

8 Councillor Update

Cr John Chambers provided a verbal update on the orientation and induction programme to date for councillors. He summarised items of interest to the Board from the Council meetings held in November, and outlined relevant agenda items for the Board area for the 11 December 2025 Council meeting.

Moved (Cr John Chambers/ Alasdair Morrison):

That the Board:

Notes the update from Cr Chambers.

Motion carried (WCCB/2025/076)

9 Governance Support Officer's Report

The report informed the Waikouaiti Coast Community Board of activities relevant to the Board area including:

· Discretionary Fund balance

· Keep Dunedin Beautiful Committee

· Otago Access Radio (OAR) “Round the Boards” package for 2026

Moved (Andy Barratt/ Sonya Billyard):

That the Board:

a) Notes the Governance Support Officer’s Report;

b) Appoints Anna Knight as the Board representative to Keep Dunedin Beautiful;

c) Declines the offer to participate in the OAR “Round the Boards” programme for 2026.

Motion carried (WCCB/2025/077)

10 Board Discretionary Fund Update and Funding Applications
	The report detailed the five funding applications received for the Board’s consideration, with the balance of discretionary funds available noted as $6,847.02.
	Moved (Alasdair Morrison/ Sonya Billyard): That the Board: a) Notes the discretionary fund update. Motion carried (WCCB/2025/078)
	Consideration was given to each individual funding application.
	Moved (Andy Barratt/ Sonya Billyard): That the Board: b) Approves the funding request from the Karitāne Bowling Club and grants $500.00 in support of replacement of chairs for the clubroom. c) Approves the funding request from the Warrington Surf Life Saving Club and grants the amount of $2,254.00 to support the purchase of mattresses for use in the bunkroom at the clubhouse. Motion carried (WCCB/2025/079)

	Moved (Alasdair Morrison/ Sonya Billyard): That the Board: d) Lays the funding request from the Opera House Trust on the table to be considered at the February 2026 meeting of the Board; e) Declines the funding request from the Waitati Playground Committee and seeks a new application (with detailed supporting information, including a plan, budget and other funding sources) to be submitted for consideration by the Board. Motion carried (WCCB/2025/080)
	Moved (Danny Hailes/ Sonya Billyard): That the Board: f) Declines the funding request from Wild Dunedin due to the financial pressure on the discretionary funds balanced against community benefit. Motion carried (WCCB/2025/081)

11 Board Representation and Roles

Community Board member’s representation, roles and responsibility for report back to the Board for the 2025-2028 triennium was tabled and confirmed as:

Community Engagement	Andy Barratt
Bus Services	Geraldine Tait
CRG - Waikouaiti	Sonya Billyard
CRG Karitane	Andy Barratt
CRG Waitati	Danny Hailes
CRG Warrington	Geraldine Tait
Cycleways	Anna Knight
East Otago Catchment Group	Danny Hailes
Freedom Camping	Alasdair Morrison
Funding applications	Alasdair Morrison
Karitāne Foreshore	Andy Barratt
Keep Dunedin Beautiful	Anna Knight
Matanaka Drive Plantation	Alasdair Morrison
Moana Gow Swimming Pool	Andy Barratt
Mount Watkin/Hikaroroa	Andy Barratt
Truby King Recreation Reserve	Andy Barratt
North Coast Promotion	Sonya Billyard
One Coast	Geraldine Tait
Truby King Reserve	Andy Barratt
Warrington Spit	Anna Knight
Waikouaiti Main Street	Sonya Billyard

Board Updates were provided on:

· East Otago Catchment Group – Danny Hailes advised he attended a meeting of the catchment group and indicated that the group would be seeking funding from the Board in 2026.

· Mount Watkin/Hikaroroa – Heath Ellis, Group Manager Parks and Recreation advised that Council would consider a report at the 11 December 2025 meeting on the priority order of Reserve Management Plans to be reviewed, including Hikaroroa.

· Truby King Recreation Reserve – Andy Barratt provided an update on the reserve, including the need for a new detailed entrance signage to promote public use and as a historic site.

Moved (Alasdair Morrison/ Andy Barratt):

That the Board:

a) Notes the Waikouaiti Coast Community Board’s representation and roles for the 2025-2028 triennium.

b) Notes the Board updates.

Motion carried (WCCB/2025/082)

12 Meeting Schedule for 2026

The Board were requested to consider the date of the next Waikouaiti Coast Community Board meeting, proposed for Wednesday, 18 February 2026 commencing 5.30 pm.

Moved (Alasdair Morrison/ Andy Barratt):

That the Board:

a) Confirms that its next meeting will be held on 18 February 2026 commencing at
5:30 pm.

b) Confirms the meeting venue will be the Auditorium at the East Otago Events Centre, Waikouaiti.

c) Notes that the meeting schedule for the remainder of 2026 will be considered by the Board at the 18 February 2026 meeting.

Motion carried (WCCB/2025/083)

13 Items for Consideration by the Chair
	There were no items of consideration by the Chair.

The meeting concluded at 8:23 pm, with the Chair wishing members a safe and happy festive season.

..............................................

CHAIRPERSON

Waikouaiti Coast Community Board

18 February 2026

Governance Support Officer's Report

Department: Civic

EXECUTIVE SUMMARY

1 This report is to inform the Waikouaiti Coast Community Board of activities relevant to the Board area including:

· Discretionary Fund

· Community Board Executive Committee (CBEC) Nomination for the Zone 6 Representative

· By-election

· Vegetation maintenance

· Dunedin City Libraries expansion of Tech Help1-2-1 programme

· What Dunedin City Council is Currently Consulting On

· Roadworks Schedule

· Dunedin City Council Updates

2 As this is an administrative report, there are no options or summary of considerations.

RECOMMENDATIONS

That the Board:

a) Notes the Governance Support Officer’s Report.

b) Endorses the nomination of Anna Knight for the Community Boards’ Executive Committee’s (CBEC) Zone 6 representative.

Discretionary Fund

3 The balance remaining in the Project Fund for allocation for the current financial year is $4,093.02. Spending for the 2025/26 financial year was as follows:

Meeting Date	Amount	Recipient/Purpose
13 August 2025	$3,000.00	Warrington School – towards refurbishing the pool.
17 September 2025	$152.98	Costs for provision of a BBQ following the Gingko Planting Ceremony at the Truby King Reserve. Retrospective approval to Board members to Mark Brown ($111.28) and to Geraldine Tait ($41.70).
10 December 2025	$500.00	Karitāne Bowling Club – funding towards replacement of chairs for the clubroom.
10 December 2025	$2,254.00	Warrington Surf Life Saving Club – funding for the purchase of 10 mattresses for the bunkroom.
Total	$5,906.98

Community Board Executive Committee (CBEC) Nomination for the Zone 6 Representative

4 The Community Board Executive Committee (CBEC) represents all community boards in New Zealand. It’s an advisory committee to Local Government New Zealand. The CBEC has one member from each zone. Dunedin City Council Community Boards are in Zone 6. The deadline for nominations to LGNZ was 16 January 2025.

5 The Board is asked to endorse the nomination of Anna Knight to the CBEC for Zone 6.

By-Election

6 The polling day for the by-election following the sad passing of sitting councillor Jules Radich will be Tuesday 12 May 2026, 12 noon. Nominations opened on 2 February and close at midday on Monday 2 March 2026.

https://www.dunedin.govt.nz/council/electoral-information/2026-by-election-information-for-candidates

Vegetation maintenance

7 The Transport team are actively working with the DCC contractors and are expecting improved delivery on the maintenance contract.

Annual Plan 2026-27

8 Council will consider a report at the 4 March 2026 meeting on the public engagement for the 2026-27 Annual Plan. Public engagement will be held 1-30 April with submitters able to speak at a dedicated Annual Plan hearings meeting proposed for 13 May 2026.

Dunedin Libraries expanding Tech Help programme

10 Dunedin City Libraries is expanding its popular Tech Help 1-2- programme to help address the digital divide. Free drop-in sessions will be run monthly at five community libraries, beginning with Blueskin Bay Library on 11 February. The free drop-in sessions provide up to one hour of personalise, one to one assistance and follow up sessions can also be booked.

11 For more information visit Events | Dunedin Public Library official website (search for “tech help”)

Variable school speed limits

12 Dunedin City Council has standardised variable speed limit times around schools, in time for the start of the new school year. The variable speed limit of 30km/h will apply from 8am to 9.15am and 2.45pm to 3.45pm on school days. Before now, the reduced speed limits applied at different times around the city, because Dunedin school start and finish times vary. You can see which speed limits apply at: www.dunedin.govt.nz/schoolsafety.

What Dunedin City Council is Currently Consulting On

13 For the most up to date information on what DCC is consulting on, please visit https://www.dunedin.govt.nz/council/currently-consulting-on

Roadworks Schedule

14 Information on current notified road closures and the roadworks schedule (a weekly list of programmed works) for Council’s maintained roads is available on the DCC website via these links https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule and https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures.

Dunedin City Council Updates

15 Board or members of the public wishing to advise Council of any operational issues or concerns, e.g., potholes, vegetation, burst pipes are reminded to contact the Dunedin City Council Customer Services Agency on 03 477 4000 or email dcc@dcc.govt.nz. For any non-urgent matter please contact council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form

16 If issues and concerns are not dealt with in a timely manner, Board Members should contact the Governance Support Officer, or the Senior Staff Member appointed to the Board.

Signatories

Author:	Lauren Riddle - Governance Support Officer
Authoriser:	Heath Ellis - Group Manager Parks and Recreation

Attachments

	Title	Page
⇩a	CBEC voting form	28
⇩b	CBEC nomination form for Anna Knight	29

Waikouaiti Coast Community Board

18 February 2026

Board Discretionary Fund Update and Funding Applications

Department: Civic

EXECUTIVE SUMMARY

1 This report provides a copy of funding applications for the Board’s consideration and an update on the amount in the Board’s discretionary fund.

2 As this is an administrative report only, the Summary of Considerations is not required.

RECOMMENDATIONS

That the Board:

a) Notes the discretionary fund update.

b) Uplifts the funding application from the Opera House Trust

c) Considers the funding application from the Opera House Trust

d) Considers the funding application from the Waikouaiti Coast Heritage Centre

Discretionary fund

3 The balance of discretionary funds available for distribution is $4,093.02.

Meeting Date	Amount	Recipient/Purpose
13 August 2025	$3,000.00	Warrington School – towards refurbishment of the pool.
17 September 2025	$152.98	Retrospective expenditure approved for Mark Brown and Geraldine Tait for the provision of BBQ following the gingko planting at the Truby King reserve.
10 December 2025	$500.00	Karitane Bowling Club – towards replacement of chairs for the clubrooms.
10 December 2025	$2,254.00	Warrington Surf Life Savings Club for the purchase of 10 mattresses for the club’s bunkroom.
Total spent to date	$5,906.98
Balance of funds	$4,093.02

Funding Applications

Opera House Trust

4 At the Board meeting held 10 December 2025 the Board lay the funding application from Opera House Trust on the table. Waikouaiti Coast Community Board minute extract from 10 December 2025 below.

Moved (Alasdair Morrison/ Sonya Billyard):

That the Board:

d) Agrees to ‘lay on the table’ the funding request from the Opera House Trust until the February 2026 meeting of the Board.

Motion carried (WCCB/2025/001)

5 Alasdair Morrison as Chairperson to seek further details on the funding request for resurfacing and painting of the Waitati Community blackboard, including material coasts and the location of the blackboard/s and provide an update to the 18 February 2026 meeting.

6 A funding application has been received from the Waikouaiti Coast Heritage Centre seeking funding for “Unlock the Local Past Inspire the Future’ project to share programmes with local schools.

Signatories

Author:	Lauren Riddle - Governance Support Officer
Authoriser:	Heath Ellis - Group Manager Parks and Recreation

Attachments

	Title	Page
⇩a	Opera House Trust funding application	33
⇩b	Waikouaiti Coast Heritage Centre funding application	34

	Title	Page
A ⇩	Minutes of Waikouaiti Coast Community Board meeting held on 10 December 2025	9