Agenda of West Harbour Community Board - Wednesday, 25 February 2026

Notice of Meeting:

I hereby give notice that an ordinary meeting of the West Harbour Community Board will be held on:

Date: Wednesday 25 February 2026

Time: 6.00 pm

Venue: Rolfe Room, Port Chalmers Town Hall, Port Chalmers

Sandy Graham

Chief Executive Officer

West Harbour Community Board

PUBLIC AGENDA

MEMBERSHIP

Chairperson	Jarrod Hodson
Deputy Chairperson	Barbara Olah
Members	Duncan Eddy	Cr Doug Hall
	Angela McErlane	Marian Poole
	Wayne Sefton

Senior Officer Cam McCracken, Director DPAG and Toitū, Lan Yuan & Olveston

Governance Support Officer Wendy Collard

Wendy Collard

Governance Support Officer

Telephone: 03 477 4000

governance.support@dcc.govt.nz

www.dunedin.govt.nz

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

West Harbour Community Board

25 February 2026

ITEM TABLE OF CONTENTS PAGE

1 Public Forum 4

1.1 Aedan Lehr 4

1.2 Port Chalmers Swim Club 4

1.3 Quarantine Island/Kamau Taurua 4

2 Apologies 4

3 Confirmation of Agenda 4

4 Declaration of Interest 5

5 Confirmation of Minutes 8

5.1 West Harbour Community Board meeting - 26 November 2025 8

Part A Reports (West Harbour Community Board has power to decide these matters)

6 Project Fund 15

7 Meeting Schedule for 2026 43

8 Governance Support Officer's Report 45

9 Board Updates 52

10 Chairperson's Report 53

11 Councillor Update 54

12 Items for Consideration by the Chair 55

West Harbour Community Board

25 February 2026

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West Harbour Community Board

MINUTES

Minutes of an ordinary meeting of the West Harbour Community Board held in the Rolfe Room, Port Chalmers Town Hall, Port Chalmers on Wednesday 26 November 2025, commencing at 6.00 pm.

PRESENT

Chairperson	Jarrod Hodson
Deputy Chairperson	Barbara Olah
Members	Duncan Eddy	Cr Doug Hall
	Angela McErlane	Marian Poole

IN ATTENDANCE

Cam McCracken (Director DPAG and Toitū, Lan Yuan & Olveston).

Governance Support Officer Wendy Collard

1 Public Forum

1.1 Ravensbourne School

Jo Wilson, Tumuaki /Principal of Ravensbourne School outlined a project the school is planning which includes the creation of a picnic area, orchard table and the refurbishment of a playground area. The school is seeking funding support for the project from the Board.

Ms Wilson tabled a funding application.

Ms Wilson responded to questions.

1.2 Steve Duder

Steve Duder spoke to the Board on the issue of roadside litter within the West Harbour area, in particular from Careys Bay to Aramoana; and Blueskin Bay Road. He commented on the large amount of litter (mostly cans, fast food wrappers and bottles) that he had recently collected.

Mr Duder responded to questions.

2 Apologies

Moved (Jarrod Hodson/Duncan Eddy):

That the Board:

Accepts the apology from Wayne Sefton.

Motion carried (WHCB/2025/042)

3 Confirmation of agenda

Following discussion on email correspondence which had been received, the Chair (Jarrod Hodson) provided the reasons for its exclusion from the agenda.

Moved (Jarrod Hodson/Duncan Eddy):

That the Board:

Confirms the agenda with the deletion of Item 9 – Project Fund report as Port Chalmers Swim Club withdrew its funding application.

Motion carried (WHCB/2025/043)

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Jarrod Hodson/Barbara Olah):

That the Board:

a) Notes the Elected Members' Interest Register; and

b) Confirms the proposed management plan for Elected Members' Interests.

Motion carried (WHCB/2025/044)

5 Confirmation of Minutes

5.1 West Harbour Community Board meeting - 4 November 2025

Moved (Jarrod Hodson/Marian Poole):

That the Board:

a) Confirms the minutes of the West Harbour Community Board meeting held on 04 November 2025 as a correct record.

Motion carried (WHCB/2025/045)

Part A Reports

6 Project Fund
	This report was removed from the agenda as the Port Chalmers Swim Club had withdrawn its funding application.

7 Community Plan

Following discussion on the Community Plan, the Board agreed to hold a workshop in the New Year to consider possible updates to the plan.

Moved (Jarrod Hodson/Barbara Olah):

That the Board:

a) Agrees to hold a workshop to discuss the West Harbour Community Board Community Plan.

Motion carried (WHCB/2025/046)

8 Meeting Schedule

A report from Civic requested the Board consider a date in February 2026 for the next West Harbour Community Board meeting.

Following discussion, it was agreed that the next meeting would be held on Wednesday, 25 February 2026 commencing at 6.00 pm.

Moved (Jarrod Hodson/Duncan Eddy):

That the Board:

a) Confirms that its meeting week will be held on 25February 2026 commencing at
6.00 pm.

b) Notes that the meeting schedule for the remainder of 2026 will be considered by the Board at the 25 February 2026 meeting.

Motion carried (WHCB/2025/047)

9 Board Updates
	The Board gave consideration to the allocation of board representation on organisations or liaison with local community groups. The Board requested a staff member from Civil Defence be invited to the Board’s next meeting to provide an update.
	Moved (Jarrod Hodson/Angela McErlane): That the Board: a) Approves the Board Representation as follows: i) Port Noise Liaison Committee – Jarrod Hodson, Ange McErlane and Marian Poole ii) Ravensbourne Liaison – Jarrod Hodson iii) Infrastructure Liaison – Ange McFarlane iv) Long Beach and Pūrākaunui Liaison – Duncan Eddy v) Aramoana Liaison – Barbara Olah vi) West Harbour Emergency Response Group – Barbara Olah and Ange McErlane vii) Policing Matters – Wayne Sefton viii) Social Media – Duncan Eddy and Jarrod Hodson ix) Historic Information Panels – Marian Poole x) Community Housing – Duncan Eddy xi) West Harbour Community Board Grants Liaison – Marian Poole. Motion carried (WHCB/2025/048)

10 Governance Support Officer's Report

A report from Civic provided an update on activities relevant to the Board’s area which included:

a) Project Fund

b) Appointment to Keep Dunedin Beautiful – the Board noted that Marian Poole was currently attending the Keep Dunedin Beautiful meetings.

c) OAR “Round the Boards Package” – Following discussion, it was agreed that the Board would not participate in the OAR ‘Round the Board” programme.

d) Roadworks Schedule

e) Currently consulting on

f) Dunedin City Council Updates

Moved (Jarrod Hodson/Angela McErlane):

That the Board:

a) Notes the Governance Support Officer’s Report.

b) Appoints Marian Poole as the Board Representative to Keep Dunedin Beautiful

c) Agrees not to participate in the OAR “Round the Boards” programme.

Motion carried (WHCB/2025/049)

11 Chairperson's Report

The Chairperson welcomed the new board members and thanked the returning members for their work in the last triennium.

Moved (Jarrod Hodson/Barbara Olah):

That the Board:

a) Notes the Chairperson’s report

Motion carried (WHCB/2025/050)

12 Councillor Update

Councillor Doug Hall provided an update on items of interest which included:

Fix It forms – Cr Hall noted that when lodging requests for repairs or maintenance, it is recommended to include photos and specific locations to accompany the “fix it form” or other request.

Moved (Jarrod Hodson/Duncan Eddy):

That the Board:

a) Notes the Council Activities Update

Motion carried (WHCB/2025/051)

13 Items for Consideration by the Chair

The following items for consideration were requested:

Marian Poole requested an update on the proposed playground at Watson park.

Ange McErlane requested an update on the sealing of the DCC carpark on George Street, Port Chalmers.

The Chairperson commented on the on-going issues with the road on Wanaka Street, Ravensbourne.

It was noted that the Ravensbourne School funding application tabled at the meeting would be considered at the February 2026 Board meeting.

The meeting concluded at 7.20 pm.

..............................................

CHAIRPERSON

West Harbour Community Board

25 February 2026

Part A Reports

Project Fund

Department: Civic

EXECUTIVE SUMMARY

1 An application from the Port Chalmers Swimming Club Inc for $938.60 towards the cost of the engraving of trophies, ribbons and medals for their upcoming swim season events.

2 An application from Ravensbourne School for $5,000.00 towards the cost of the creation of a picnic area and refurbishment of the sandpit area and playground.

3 A scholarship application has been received from Aedan Lehr for $500.00.

4 The balance remaining in the Project Fund is $7,222.00.

5 As this is an administrative report only, the Summary of Considerations is not required.

RECOMMENDATIONS

That the Board:

a) Approves/declines the application from the Port Chalmers Swimming Club Inc towards the cost of the engraving of trophies, ribbons and medals for their upcoming swim season events.

b) Approves/declines the application from Ravensbourne School towards the cost of the creation of a picnic area and refurbishment of the sandpit area and playground.

c) Approves/declines the scholarship application from Aedan Lehr.

Signatories

Author:	Wendy Collard - Governance Support Officer
Authoriser:	Jackie Harrison - Manager Governance

Attachments

	Title	Page
⇩a	Port Chalmers Swim Club application	16
⇩b	Ravensbourne School application	24
⇩c	Aedan Lehr scholarship application	38

West Harbour Community Board

25 February 2026

Governance Support Officer's Report

Department: Civic

EXECUTIVE SUMMARY

1 This report is to inform the West Harbour Community Board on activities relevant to the Board’s area including:

· Project Fund

· Community Board Executive Committee Nominations

· Dunedin City Council By-Election

· Dunedin Libraries expanding Tech-Help programme

· Roadworks Schedule

· Currently consulting on

· Dunedin City Council Updates

RECOMMENDATIONS

That the Board:

a) Notes the Governance Support Officer’s Report.

b) Votes for a Community Boards’ Executive Committee’s (CBEC) Zone Six Representative.

Project Fund

2 The balance remaining in the Project Fund for allocation for the current financial year is $7,222.00. The following funds have been allocated in the 2025/26 financial year in funds available for distribution for the 2025/26 year.

Meeting Date	Recipient	Amount
6 August 2025	Rothesay News (annual cost for Community Board advertisement)	$1,500.00
6 August 2025	Scholarship – Ngaki Koire (attendance at the Nga Manu Korero national speech competition (15-19 September 2025)	$500.00
6 August 2025	Metonymic Trust for “Line of Flight” music festival (16-18 October 2025)	$700.00
6 August 2025	Cost of printing an additional historic information panel for the Board project.	$78.00
	Total spent to date	$2,778.00

Community Boards’ Executive Committee

3 The Community Board Executive Committee (CBEC) represents all community boards in New Zealand. It’s an advisory committee to Local Government New Zealand. The CBEC has one member from each zone. Dunedin City Council Community Boards are in Zone 6.

4 Following the closure of the nominations for the Zone 6 representative on the Community Board Executive Committee, three nominations were received. The Board needs to vote for one candidate. The voting form and the nominees’ bios are attached (Attachments A & B).

5 Over the past several years, the CBEC has played an important role in advocating for the interests of community boards at a national level, including contributing to LGNZ policy discussions, promoting best practice, and providing strategic guidance on matters affecting local communities. The Zone 6 representative participates in regular meetings, helps shape the work programme, and ensures the views of southern community boards—including those within Dunedin—are well represented.

6 The Board is now asked to consider the attached information and cast its vote for the preferred Zone 6 representative. The completed voting form will be returned to LGNZ in accordance with the specified process by 27 February 2026.

Dunedin City Council By-Election

7 The polling day for the by-election following the passing of sitting councillor Jules Radich will be Tuesday 12 May 2026, 12 noon. Nominations opened on 2 February and close at midday on Monday 2 March 2026.

https://www.dunedin.govt.nz/council/electoral-information/2026-by-election-information-for-candidates

Dunedin Libraries expanding Tech-Help programme

8 Dunedin City Libraries is expanding its popular Tech Help 1-2- programme to help address the digital divide. Free drop-in sessions will be run monthly at five community libraries, with the Mosgiel Library on Wednesday 18 February at 2.00pm. The free drop-in sessions provide up to one hour of personalise, one to one assistance and follow up sessions can also be booked.

9 For more information visit Events | Dunedin Public Library official website (search for “tech help”)

Roadworks Schedule

10 Information on current notified road closures and the roadworks schedule (a weekly list of programmed works) for Council’s maintained roads is available on the DCC website via these links: https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule and https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures.

Currently Consulting On

11 For the most up to date information on what DCC is consulting on, please visit https://www.dunedin.govt.nz/council/currently-consulting-on

Dunedin City Council Updates

12 Board or members of the public wishing to advise Council of any operational issues or concerns, e.g., potholes, vegetation, burst pipes are reminded to contact the Dunedin City Council Customer Services Agency on 03 477 4000 or email dcc@dcc.govt.nz. For any non-urgent matter please contact council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form

13 If issues and concerns are not dealt with in a timely manner, Board Members should contact the Governance Support Officer, or the Senior Staff Member appointed to the Board.

Signatories

Author:	Wendy Collard - Governance Support Officer
Authoriser:	Cam McCracken - Director DPAG and Toitū, Lan Yuan & Olveston

Attachments

	Title	Page
⇩a	CBEC Voting Form	48
⇩b	CBEC Zone 6 Nominee Bios	49

	Title	Page
A ⇩	Minutes of West Harbour Community Board meeting held on 26 November 2025	9