Notice of Meeting:
I hereby give notice that an ordinary meeting of the Otago
Peninsula Community Board will be held on:
Date: Tuesday
31 March 2026
Time: 10:00
am
Venue: Portobello
Bowling Club, Sherwood Street, Portobello
Sandy Graham
Otago Peninsula Community Board
PUBLIC AGENDA
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Chairperson
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Paul Pope
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Deputy Chairperson
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Hoani Langsbury
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Members
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Stacey Kokaua-Balfour
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Cheryl Neill
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Hugh O'Neill
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Emma Strybosch
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Cr Mickey Treadwell
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Senior Officer Sian
Sutton, Dunedin Destination Manager
Governance Support Officer Lauren
Riddle
Lauren Riddle
Governance Support Officer
Telephone: 03 477 4000
governance.support@dcc.govt.nz
www.dunedin.govt.nz
Note: Reports
and recommendations contained in this agenda are not to be considered as
Council policy until adopted.
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Otago Peninsula Community
Board
31 March 2026
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ITEM TABLE OF CONTENTS PAGE
1 Opening 4
2 Public
Forum 4
2.1 Public Forum 4
3 Apologies 4
4 Confirmation
of Agenda 4
5 Declaration
of Interest 5
6 Confirmation
of Minutes 11
6.1 Otago Peninsula
Community Board meeting - 10 February 2026 11
Part
A Reports (Otago Peninsula Community Board has power to
decide these matters)
7 Community
Plan 18
8 Governance
Support Officer's Report 19
9 Board
Discretionary Fund Update and Funding Application 23
10 Board
Representation and Roles 51
11 Councillor
Update 52
12 Chairperson's
Report 53
13 Items
for Consideration by the Chair 56
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Otago Peninsula Community
Board
31 March 2026
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1 Opening
Emma Strybosch will open
the meeting with a reflection.
2 Public
Forum
2.1 Public
Forum
A representative from the Portobello Coronation Hall Society
Incorporated will be in attendance to speak to their funding application.
A representative from the Broad Bay Community Centre will be
in attendance to speak to the Broad Bay Community Garden funding application.
A representative from the Save the Otago Peninsula (STOP)
Incorporate Society will be in attendance to speak to their funding
application.
3 Apologies
At the close of the agenda no
apologies had been received.
4 Confirmation
of agenda
Note:
Any additions must be approved by resolution with an explanation as to why they
cannot be delayed until a future meeting.
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Otago Peninsula Community Board
31 March 2026
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Declaration of Interest
EXECUTIVE SUMMARY
1. Members
are reminded of the need to stand aside from decision-making when a conflict
arises between their role as an elected representative and any private or other
external interest they might have.
2. Elected
members are reminded to update their register of interests as
soon as practicable, including amending the register at this meeting if
necessary.
RECOMMENDATIONS
That the Board:
a) Notes/Amends if
necessary the Elected Members' Interest Register attached as Attachment A; and
b) Confirms/Amends the
proposed management plan for Elected Members' Interests.
Attachments
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Title
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Page
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⇩a
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Register of Interests -
March 2026
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7
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Otago Peninsula Community Board
31 March 2026
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Otago Peninsula Community Board
31 March 2026
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Confirmation
of Minutes
Otago
Peninsula Community Board meeting - 10 February 2026
RECOMMENDATIONS
That the Board:
a) Confirms the public
part of the minutes of the Otago Peninsula Community Board meeting held on 10
February 2026 as a correct record.
Attachments
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Title
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Page
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A⇩
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Minutes of Otago
Peninsula Community Board meeting held on 10 February 2026
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12
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Otago Peninsula
Community Board
31 March 2026
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Otago Peninsula Community Board
MINUTES
Minutes of an ordinary
meeting of the Otago Peninsula Community Board held in the Portobello Bowling
Club, Sherwood Street, Portobello on Tuesday 10 February 2026, commencing at
10:00 am
PRESENT
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Chairperson
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Paul Pope
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Deputy Chairperson
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Members
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Stacey Kokaua-Balfour
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Cheryl Neill
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Hugh O'Neill
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Emma Strybosch
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Cr Mickey Treadwell
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IN ATTENDANCE
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Sian Sutton (Manager Enterprise
Dunedin), Glen Hazelton (Project Manager)
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Governance Support Officer Rebecca
Murray
1 Opening
Cheryl Neill opened the meeting with a
reflection.
2 Public
Forum
2.1 - Healthy Harbour
Watchers/ECOtago
Dr Murray Vickers and Andrew Innes
spoke in support of ECOtago late funding application. They outlined the project
the funding would contribute to and described the harbour sites where samples
were collected and responded to questions.
Stacey Kokaua-Balfour entered the
meeting at 10.18am.
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3 Apologies
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An apology was received from Hoani Langsbury.
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Moved (Paul Pope/Hugh O'Neill):
That the Board:
Accepts the apology from
Hoani Langsbury.
Motion
carried (OPCB/2026/001)
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4 Confirmation
of agenda
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Moved (Paul Pope/Cheryl Neill):
That the Board:
Confirms the agenda with
the following addition:
- Adds
the late funding application from Healthy Harbour Watchers/ECOtago to Item 9
- Board Discretionary Fund Update and Funding Application.
- The
additional application to be considered before Item 5 on the agenda.
Motion
carried (OPCB/2026/002)
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9 Board
Discretionary Fund Update and Funding Application
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A late funding
application from Healthy Harbour Watchers/ECOtago was circulated to
members. They requested funding towards materials required to carry out
the sampling of harbour water.
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Moved (Paul Pope/Stacey Kokaua-Balfour):
That the Board:
a) Approves the late funding application from
Healthy Harbour Watchers/ECOtago (ECOtago Charitable Trust) for $500.00
towards the materials required to carry out the sampling of harbour
water.
Motion
carried (OPCB/2026/003)
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5 Declarations
of interest
Members were
reminded of the need to stand aside from decision-making when a conflict arose
between their role as an elected representative and any private or other
external interest they might have.
Emma Strybosch updated her
register of interest and removed E Strybosch Ltd.
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Moved (Paul Pope/Cheryl Neill):
That the Board:
a) Amends the Elected Members' Interest Register; and
b) Confirms the proposed management plan for
Elected Members' Interests.
Motion
carried (OPCB/2026/004)
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6 Confirmation
of Minutes
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6.1 Otago
Peninsula Community Board meeting - 25 November 2025
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Moved (Paul Pope/Emma Strybosch):
That the Board:
Confirms the public part of the minutes of the
Otago Peninsula Community Board meeting held on 25 November 2025 as a correct
record.
Motion
carried (OPCB/2026/005)
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Part
A Reports
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7 Governance
Support Officer's Report
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This report
informed the Board of activities relevant to the Board area.
Dr Glen Hazelton gave an update on the
Portobello Board Walk Project, outlined the next steps, and responded to
questions.
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Moved (Paul Pope/Stacey Kokaua-Balfour):
That the Board:
a) Notes the Governance Support Officer’s Report.
Motion
carried (OPCB/2026/006)
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Moved (Paul Pope/Stacey Kokaua-Balfour):
That the Board:
b) Agrees to submit to the Otago Regional Council’s draft Navigation
Safety Bylaw, noting that it will be ratified at the next Board meeting.
Motion carried (OPCB/2026/007)
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Moved (Paul Pope/Hugh O'Neill):
That the Board:
c) Votes for Marion Poole as the Community Boards’ Executive Committee’s
(CBEC) Zone Six Representative.
Motion carried (OPCB/2026/008)
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8 Meeting
Schedule for the Remainder of 2026
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The Board considered the proposed meeting schedule for the
remainder of 2026.
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Moved (Paul Pope/Cheryl Neill):
That the Board:
Confirms the meeting schedule for the remainder
of 2026 for the Otago Peninsula Community Board.
Motion
carried (OPCB/2026/009)
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9 Board
Discretionary Fund Update and Funding Application (continued)
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This report provides a copy
of a funding application for the Board’s consideration and an update on
the amount in the Board’s discretionary fund.
Wild Dunedin
– NZ Festival of Nature (The Dunedin Wildlife Trust) requested
$1,000.00 towards hosting Co Theatre Physical to perform Wild Feelings.
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Moved (Paul Pope/Emma Strybosch):
That the Board:
a) Notes the discretionary fund update.
b) Declines the funding application from Wild
Dunedin – NZ Festival of Nature (The Dunedin Wildlife Trust) towards
hosting Co Theatre Physical to perform Wild Feelings.
Motion
carried (OPCB/2026/010)
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10 Community
Plan
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Consideration was given
to updating the Board’s Community Plan.
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11 Board
Representation and Roles
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Board members may provide an
update on their representative roles and other responsibilities, such as:
Regional overview, Tomahawk, DCC, ORC and DoC
Paul Pope provided a general update on local roading
matters and concerns about wildlife safety.
Harwood and all Back Bays
Cheryl Neill requested the current gravel road maintenance
schedule and the status of previously reported roading issues.
Pukehiki and Broad Bay
Hugh O’Neill provided a brief update on activities
at the Pukehiki community hall, along with attendance at a recent Aurora
meeting in Broad Bay.
Portobello
Stacey Kokaua-Balfour provided a progress update on the
pump track project.
Macandrew Bay, The Cove and Company Bay
Emma Strybosch advised recent concerns about roadworks
were raised by the community and provided the Board with a summary of issues
in the area.
Civil Defence Emergency Management (CDEM)
Paul Pope advised the Board of the potential benefits in
establishing a Community Response Group (CRG) with CDEM exploring this
option.
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Moved (Paul Pope/Stacey Kokaua-Balfour):
That the Board:
Notes the Board updates.
Motion
carried (OPCB/2026/011)
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13 Councillor
Update
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Councillor Mickey Treadwell provided an
update on items of interest, which included:
Spectre of Rates Caps
New Years Celebration Fireworks Debate
Grants Review
RMA Reform Submission
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Moved (Paul Pope/Stacey Kokaua-Balfour):
That the Board:
Notes
the Council Activities Update.
Motion
carried (OPCB/2026/013)
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14 Items
for Consideration by the Chair
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There were no items for consideration.
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The meeting concluded at 12.13pm.
..............................................
CHAIRPERSON
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Otago Peninsula Community Board
31 March 2026
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Part
A Reports
Community Plan
Department: Civic
EXECUTIVE SUMMARY
1 The
Community Board Plan is tabled for discussion at each meeting for the purpose
of review and update as required by the Board, below is the link to the DCC
website for the community plan:
2 https://www.dunedin.govt.nz/__data/assets/pdf_file/0007/148264/OPCB-Community-Plan-2025-2026-November-2025.pdf
3 The
Board’s Community Plan assists to contribute to the Council’s
10-year plan with focus on:
4 new
and current priorities (in order of importance with justification and
estimated costs for each) for inclusion in the DCC 10-year Plan.
5 items
the Board would like for delivery to the community (for items that would
not require support or funding from the DCC, over and above the Community Board
funding).
RECOMMENDATIONS
That the Board:
a) Considers updating the Board’s Community Plan for the 2026-27 year.
Signatories
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Author:
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Rebecca Murray - Governance Support Officer
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Authoriser:
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Attachments
There are no attachments
for this report.
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Otago Peninsula Community Board
31 March 2026
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Governance Support Officer's Report
Department: Civic
EXECUTIVE SUMMARY
1 This
report is to inform the Otago Peninsula Community Board of activities relevant
to the Board area including:
· Public
consultation – DCC Annual Plan 2026/27
· Ocean Grove Domain
Hall
· Public
consultation – DCC proposed new Water Supply Bylaw
· ORC draft
Navigation Safety Bylaw
· New Discover
Dunedin Pass
· Portobello
Boardwalk
· CBEC Zone 6
representative election result
· DCC By-election
· What
Dunedin City Council is Currently Consulting On
· Roadworks
Schedule
· Dunedin City Council Updates
2 As
this is an administrative report, there are no options or summary of
considerations.
RECOMMENDATIONS
That the Board:
a) Notes the Governance
Support Officer’s Report.
b) Ratifies the Board’s submission to the Otago
Regional Council’s draft Navigation Safety Bylaw.
Dunedin City Council – Annual
Plan 2026/27 – Public Consultation
3 Public
consultation on the Dunedin City Council (DCC) 2026–27 Annual Plan will
run from Monday, 30 March 2026 to 12 noon on Wednesday, 29 April 2026. Written
submissions will be accepted during this period, with submitters able to speak
to Council on Wednesday, 13 May 2026.
4 The
draft Annual Plan introduces a new approach to presenting rates, separating non‑water rates
and 3 Waters rates
to reflect changes in the way water services are funded nationally.
Consultation also covers proposals relating to the rating treatment of 3 Waters
utilities, stadium funding, and updates to fees and charges.
5 Full
details on the proposed changes, including financial information and how to
make a submission, will be available on the DCC website from 30 March 2026 www.dcc.govt.nz.
Ocean Grove Domain Hall
6 The
Ocean Grove Community Hall experienced flood damage in 2015 and again in
2024 due to its low-lying location next to the Tomahawk Lagoon.
7 Extensive
work is required to ensure the building is protected from further flooding and
is safe for the community to occupy. The building will require structural
work, i.e., new foundations, floor and roof, and will require a full
repaint.
8 Staff
have commenced early discussions with the Ocean Groove Hall Committee to
understand the Committee’s future aspirations and their intentions
regarding the management of the hall. As yet there has been no decisions
made on the future of the hall and staff will liaise with the Community Board
accordingly.
Proposed Water Supply Bylaw 2026 – Public Consultation
9 Public
consultation is underway on the proposed Water Supply Bylaw 2026, which would
replace the DCC’s existing Water Bylaw (2011). The consultation closes on
Thursday, 2 April 2026.
10 The
proposed bylaw updates the rules for connection to and use of the public water
supply network to reflect changes in national legislation, operational
experience, and Dunedin’s ongoing growth. It aims to ensure the water
supply network remains safe, reliable, and fit for the future.
11 Submissions
are invited as part of the consultation process, with submitters able to
indicate whether they wish to be heard at the hearing.
12 For
further information please visit:
https://www.dunedin.govt.nz/council/currently-consulting-on/current-consultations/proposed-water-supply-bylaw-2026
Otago
Regional Council’s Draft Navigation Safety Bylaw
13 At
the 10 February 2026 meeting the Board agreed to submit to the Otago Regional
Council’s draft Navigation Safety Bylaw.
14 The
Board authorised Paul Pope (as Chair) to submit on the Board’s behalf and
for the submission to be ratified at this meeting (31 March 2026).
Discover Dunedin Pass
15 The
Discover Dunedin Pass
was launched by Enterprise Dunedin on 24 March 2026. The city‑wide
initiative is designed for people working across Dunedin’s visitor‑facing
sectors and encourages participants to personally experience the city’s
attractions, cultural institutions, heritage sites and local food producers.
The programme aims to strengthen local knowledge and storytelling capability,
support cross‑referrals between businesses, and build a confident
workforce of ambassadors for Dunedin.
16 Registrations
for the Discover Dunedin Pass opened on 24 March to eligible participants
across Dunedin’s visitor economy. More information can be found at www.dunedinnz.com/discoverdunedinpass
Portobello Boardwalk update
17 The tender for the
project is currently out to market through the Government Electronic Tender Service
(GETS).
Community
Board Executive Committee (CBEC) Zone 6 Representative
18 Kathy
Dedo (Wānaka-Upper Clutha Community Board) was elected as the Community
Board Executive Committee (CBEC) Zone 6 representative.
By-Election
19 Fourteen
candidates are standing in the 2026 Dunedin City Council local by-election.
Polling for the by-election closes on Tuesday 12 May 2026 at 12 noon.
20 Candidate
profiles and videos can be viewed at:
https://www.dunedin.govt.nz/council/electoral-information/view-the-2026-by-election-candidates
What Dunedin City Council is Currently Consulting On
21 For
the most up to date information on what DCC is consulting on, please visit https://www.dunedin.govt.nz/council/currently-consulting-on
Roadworks Schedule
22 Information
on current notified road closures and the roadworks schedule (a weekly list of
programmed works) for Council’s maintained roads is available on the DCC
website via these links https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule and https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures.
Dunedin City Council Updates
23 Board
or members of the public wishing to advise Council of any operational issues or
concerns, e.g., potholes, vegetation, burst pipes are reminded to contact the
Dunedin City Council Customer Services Agency on 03 477 4000 or email dcc@dcc.govt.nz. For any non-urgent matter please contact council via the
online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form
24 If issues and concerns
are not dealt with in a timely manner, Board Members should contact the
Governance Support Officer, or the Senior Staff Member appointed to the Board.
Signatories
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Author:
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Lauren Riddle - Governance Support
Officer
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Authoriser:
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Sian Sutton - Manager, Enterprise Dunedin
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Attachments
There
are no attachments for this report.
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Otago Peninsula Community Board
31 March 2026
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Board Discretionary Fund Update and Funding Application
Department: Civic
EXECUTIVE SUMMARY
1 This
report provides a copy of a funding application for the Board’s
consideration and an update on the amount in the Board’s discretionary
fund.
2 Four
funding applications have been received for the consideration of the Board,
from:
· Portobello
Coronation Hall Society Inc.
· Choir!Choir!
· Save
the Otago Peninsula (STOP) Incorporated Society
· Broad
Bay Community Centre (on behalf of the Broad Bay Community Garden)
RECOMMENDATIONS
That the Board:
a) Notes the
discretionary fund update.
b) Considers the funding
application from the Portobello Coronation Hall Society Inc. to support the
upgrade of the hall toilets.
c) Considers the funding
application from the Save the Otago Peninsula (STOP) Inc. Society for the
purchase of eDNA testing kits.
d) Considers the funding
application from the Broad Bay Community Centre on behalf of the Broad Bay
Community Garden for the relocation of the community garden.
e) Considers the funding
application from Choir! Choir! to support operational expenses.
Discretionary fund
3 The
Board has been allocated $10,000.00 for the 2025/26 financial year.
4 The balance remaining in the fund for allocation for the current
financial year is $7,180.00. The following funds have been allocated in
the 2025/26 financial year:
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Meeting Date
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Amount
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Recipient/Purpose
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7 August 2025
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$1,000.00
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The Anna and John Caselberg Charitable Trust –
to support completion of a retaining wall at the Artists residence in Broad
Bay.
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11 September
2025
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$600.00
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Kokomuka Harwood Community Garden Manatopu Inc
– to support the establishment of a community garden at Harwood.
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8 December 2025
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$220.00
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OARFM “Round the Boards” programme
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FUNDS
HELD IN RESERVE
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$1,000.00
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Youth Scholarship grant
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Total Spend to date
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$2,820.00
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Youth Scholarship 2025/2026
5 $1,000 is
being held in reserve from the Project Fund for the Youth Scholarship Award for
the 2025/2026 year.
Funding Assistance Project Completion
6 There were no funding assistance project
completion forms received.
Funding Applications
7 Portobello
Coronation Hall Society Inc. has
requested $2,000 in funding to support the installation of 5 unisex toilets and
a disabled toilet in the current Women’s Toilet at the hall. (See
Attachment A)
8 Choir!Choir!
has requested funding of $1,100 in funding to support the operational expenses,
such as venue hire and payment to accompanying musicians to the choir. (See
attachment B)
9 Save
the Otago Peninsula (STOP) Inc. Society has requested $1,961.55 in funding to
support purchase of eDNA testing kits to assist with monitoring the health of
Smiths Creek in conjunction with Broad Bay School. (See Attachment C and D)
10 Broad Bay
Community Centre (BBCC) have requested on behalf of the Broad Bay Community
Garden (BBCG) for funding support of $1527 for the relocation of the community
garden to the lawn area of the Broad Bay Community Centre. (See Attachments
E-I)
Signatories
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Author:
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Lauren Riddle - Governance Support Officer
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Authoriser:
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Sian Sutton - Manager, Enterprise Dunedin
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Attachments
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Title
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Page
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⇩a
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Portobello Coronation
Hall funding application and quote
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26
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⇩b
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Choir!Choir! funding
application and supporting documents
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31
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⇩c
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STOP funding
application
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39
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⇩d
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Letter of Support to
STOP funding application
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40
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⇩e
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BBCC on behalf of BBCG
funding application
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41
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⇩f
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MOU between BBCC and
BBCG
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43
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⇩g
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BBCG budget details
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47
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⇩h
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Letter of support for
BBCG
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49
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⇩i
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BBCG Community garden
photo
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50
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Otago Peninsula Community Board
31 March 2026
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Otago Peninsula Community Board
31 March 2026
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Otago Peninsula Community Board
31 March 2026
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Otago Peninsula Community Board
31 March 2026
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Otago Peninsula Community Board
31 March 2026
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Otago Peninsula Community Board
31 March 2026
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Otago Peninsula Community Board
31 March 2026
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Otago Peninsula Community Board
31 March 2026
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Otago Peninsula Community Board
31 March 2026
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Otago Peninsula Community Board
31 March 2026
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Board Representation and Roles
Department: Civic
EXECUTIVE SUMMARY
1 Board
members may provide an update on their representative roles and other
responsibilities, such as:
Regional
overview, Tomahawk, DCC, ORC and DoC – Paul Pope
Ōtakou
Marae – Hoani Langsbury
Harwood and
all Back Bays – Cheryl Neill
Pukehiki
and Broad Bay – Hugh O’Neill
Keep
Dunedin Beautiful – Hugh O’Neill
Portobello
– Stacey Kokaua-Balfour
Macandrew
Bay, The Cove and Company Bay – Emma Strybosch
Civil
Defence Emergency Management (CDEM)
2 As
this is an administration report the Summary of Consideration is not
required.
RECOMMENDATIONS
That the Board:
a) Notes the Board updates.
Signatories
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Author:
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Lauren Riddle - Governance Support Officer
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Authoriser:
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Attachments
There are no attachments
for this report.
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Otago Peninsula Community Board
31 March 2026
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Councillor Update
Department: Civic
EXECUTIVE SUMMARY
1 Councillor
Mickey Treadwell will provide an update on items of interest.
RECOMMENDATIONS
That the Board:
a) Notes the Council
Activities Update.
Signatories
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Author:
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Lauren Riddle - Governance Support Officer
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Authoriser:
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Attachments
There are no attachments for this report.
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Otago Peninsula Community Board
31 March 2026
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Chairperson's Report
Department: Civic
EXECUTIVE SUMMARY
The Chairperson
will provide an update on items of interest, which includes:
· Portobello
Road Crash Data Analysis
· Ocean Grove Domain
Hall
· Irvine Road
stormwater upgrade project update
· Biodiversity and
Tourism forum dates
· Combined OPCB and
WHCB events and projects
· Re-vegetation of
slip areas on Portobello Road
· Seawall accident
at Macandrew Bay
· Horticulture
maintenance for the Peninsula
· Congrulations to
the Otago Peninsula Biodiversity Group
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RECOMMENDATIONS
That the Board:
a) Notes the Chairperson’s update.
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Signatories
Attachments
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Title
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Page
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⇩a
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Motor Vehicle -
Portobello Road crash data analysis 2000 - 2025
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55
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Otago Peninsula Community Board
31 March 2026
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Otago Peninsula Community Board
31 March 2026
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Items for Consideration by the Chair
Any items for consideration
by the Chair.
Attachments
There are no attachments for this report.