Notice of Meeting:
I hereby give notice that an ordinary meeting of the Saddle
Hill Community Board will be held on:
Date: Wednesday
8 April 2026
Time: 1:00
pm
Venue: Council
Chamber, Dunedin Public Art Gallery, The Octagon, Dunedin
Sandy Graham
Saddle Hill Community Board
PUBLIC AGENDA
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Chairperson
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Paul Weir
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Deputy Chairperson
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Tracey Boereboom
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Members
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Lianna MacFarlane
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Barry McLellan
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John Moyle
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Vianney Santagati
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Senior Officer Mike
Cartwright, City Growth and Advisory Services Manager
Governance Support Officer Rebecca
Murray
Rebecca Murray
Governance Support Officer
Telephone: 03 477 4000
governance.support@dcc.govt.nz
www.dunedin.govt.nz
Note: Reports
and recommendations contained in this agenda are not to be considered as
Council policy until adopted.
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Saddle Hill Community Board
8 April 2026
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ITEM TABLE OF CONTENTS PAGE
1 Public
Forum 4
2 Apologies 4
3 Confirmation
of Agenda 4
4 Declaration
of Interest 5
5 Confirmation
of Minutes 7
5.1 Saddle Hill
Community Board meeting - 18 March 2026 8
Part
A Reports (Saddle Hill Community Board has power to decide these
matters)
6 Governance
Support Officer's Report 12
7 Chairperson's
Report 16
8 Board
Representation and Roles 17
9 Community
Plan 18
10 Council
Activities Update 19
11 Items
for Consideration by the Chair 20
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Saddle Hill Community Board
8 April 2026
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1 Public
Forum
At the close of the agenda no
requests for public forum had been received.
2 Apologies
At the close of the agenda no
apologies had been received.
3 Confirmation
of agenda
Note:
Any additions must be approved by resolution with an explanation as to why they
cannot be delayed until a future meeting.
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Saddle Hill Community Board
8 April 2026
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Declaration of Interest
EXECUTIVE SUMMARY
1. Members
are reminded of the need to stand aside from decision-making when a conflict
arises between their role as an elected representative and any private or other
external interest they might have.
2. Elected
members are reminded to update their register of interests as
soon as practicable, including amending the register at this meeting if
necessary.
RECOMMENDATIONS
That the Board:
a) Notes/Amends if
necessary the Elected Members' Interest Register attached as Attachment A; and
b) Confirms/Amends the
proposed management plan for Elected Members' Interests.
Attachments
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Title
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Page
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⇩a
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Saddle Hill Community
Board Register of Interest
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6
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Saddle Hill Community Board
8 April 2026
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Saddle Hill Community Board
8 April 2026
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Confirmation
of Minutes
Saddle
Hill Community Board meeting - 18 March 2026
RECOMMENDATIONS
That the Board:
a) Confirms the public
part of the minutes of the Saddle Hill Community Board meeting held on 18 March
2026 as a correct record.
Attachments
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Title
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Page
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A⇩
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Minutes of Saddle Hill
Community Board meeting held on 18 March 2026
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8
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Saddle Hill
Community Board
8 April 2026
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Saddle Hill Community Board
MINUTES
Minutes of an ordinary
meeting of the Saddle Hill Community Board held in the Village Green Cafe, 326
Main South Road, Sunnyvale on Wednesday 18 March 2026, commencing at 4:03pm
PRESENT
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Chairperson
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Paul Weir
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Deputy Chairperson
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Tracey Boereboom
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Members
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Lianna MacFarlane
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Barry McLellan
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Vianney Santagati
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IN ATTENDANCE
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Mike Cartwright (Manager City
Growth and Advisory Services)
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Governance Support Officer Rebecca
Murray
1 Public
Forum
There was no Public Forum.
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2 Apologies
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An apology was received from John Moyle.
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Moved (Paul Weir/Vianney Santagati):
That the Board:
Accepts the apology from John Moyle.
Motion
carried (SHCB/2026/016)
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3 Confirmation
of agenda
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Moved (Paul Weir/Tracey Boereboom):
That the Board:
Confirms the agenda with
the following alteration:
That the Youth Ambassador Award
applicants be taken as they arrive at the meeting.
Motion
carried (SHCB/2026/017)
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4 Declarations
of interest
Members were
reminded of the need to stand aside from decision-making when a conflict arose
between their role as an elected representative and any private or other external
interest they might have.
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Moved (Paul Weir/Barry McLellan):
That the Board:
a) Notes the Elected Members' Interest Register; and
b) Confirms the proposed management plan for
Elected Members' Interests.
Motion
carried (SHCB/2026/018)
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5 Confirmation
of Minutes
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5.1 Saddle
Hill Community Board meeting - 18 February 2026
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Moved (Paul Weir/Barry McLellan):
That the Board:
Confirms
the public part of the
minutes of the Saddle Hill Community Board meeting held on 18 February 2026
as a correct record.
Motion
carried (SHCB/2026/019)
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Part
A Reports
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6 Youth
Ambassador Award Funding Applications
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There were nine applications
received for the Youth Ambassador Award Funding for consideration by the
Board.
The applications for consideration :
a) Kylie
Davidson on behalf of Nixon Davidson
b) Shanti
Kara
c) Azariah
Hughea
d) Poppy
Hussey
e) Natasha
Payne on behalf of Ruby Payne
f) Ruby
Peden
g) Belinda
Haig on behalf of Sylvie Haig
h) Thomas
Weatherall
i) Fern
McBride
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Moved (Paul Weir/Lianna MacFarlane):
That the Board:
a) Approves the application for the Youth Ambassador
Award from Kylie Davidson on behalf of Nixon Davidson for $300.00.
Motion
carried (SHCB/2026/020)
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Moved (Paul Weir/Barry McLellan):
That the Board:
b) Approves the application for the Youth Ambassador
Award from Shanti Kara for $525.00.
Motion
carried (SHCB/2026/021)
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Moved (Paul Weir/Vianney Santagati):
That the Board:
c) Declines the application for the Youth Ambassador
Award from Azariah Hughea .
Motion
carried (SHCB/2026/022)
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Moved (Paul Weir/Lianna MacFarlane):
That the Board:
d) Approves the application for the Youth Ambassador
Award from Poppy Hussey $525.00.
Motion
carried (SHCB/2026/023)
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Moved (Paul Weir/Tracey Boereboom):
That the Board:
e) Approves the application for the Youth Ambassador
Award from Natasha Payne on behalf of Ruby Payne for $300.00.
Motion
carried (SHCB/2026/024)
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Moved (Paul Weir/Barry McLellan):
That the Board:
f) Declines the application for the Youth Ambassador
Award from Ruby Peden.
Motion
carried (SHCB/2026/025)
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Vianney Santagati withdrew from this applicant.
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Moved (Paul Weir/Lianna MacFarlane):
That the Board:
g) Approves the application for the Youth Ambassador
Award from Belinda Haig on behalf of Sylvie Haig $300.00.
Motion
carried (SHCB/2026/026)
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Vianney Santagati returned to the meeting.
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Moved (Paul Weir/Tracey Boereboom):
That the Board:
h) Approves the application for the Youth Ambassador
Award from Thomas Weatherall $525.00.
Motion
carried (SHCB/2026/027)
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Moved (Paul Weir/Barry McLellan):
That the Board:
i) Approves the application for the Youth Ambassador
Award from Fern McBride for $525.00.
Motion
carried (SHCB/2026/028)
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The Chairperson acknowledged the
high standard of the applications received and conveyed good wishes to all applicants
for their future pathways.
The meeting concluded at 5.55pm.
..............................................
CHAIRPERSON
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Saddle Hill Community Board
8 April 2026
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Part
A Reports
Governance Support Officer's Report
Department: Civic
EXECUTIVE SUMMARY
1 This
report is to inform the Saddle Hill Community Board on activities relevant to
the Board’s area including:
· Project
Fund
· Dunedin
City Council – Annual Plan 2026/27 – Public Consultation
· Discover
Dunedin Pass
· Community
Board Executive Committee (CBEC) Zone 6 Representative
· By-election
· Taieri
Mouth Road Speed Limit Change Consultation
· Otago
Rally
· Roadworks
Schedule
· Currently
consulting on
· Dunedin
City Council Updates
RECOMMENDATIONS
That the Board:
a) Notes the Governance
Support Officer’s Report.
b) Decides to submit to
the DCC Annual Plan 2026/27, noting it will be ratified at the next Board
meeting being held on 10 June 2026.
c) Decides to submit to
the Taieri Mouth Road speed
limit change, noting it will be
ratified at the next Board meeting being held on 10 June 2026.
Project Fund
2 The
Board has been allocated $10,000.00 for the 2025/26 financial year.
3 The
balance remaining in the Project Fund for allocation for the current financial
year is $2,861.25. The following funds have been
allocated in the 2025/26 financial year:
4 There
were no funding applications received for the Board to consider.
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Meeting Date
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Amount
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Recipient/Purpose
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14 August 2025
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$718.75
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Fairfield
Bowling Club – towards defibrillator battery and pads.
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11
September 2025
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$500.00
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Ōtokia
Creek and Marsh Habitat Trust – purchase of plant protectors.
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25 November 2025
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$220.00
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OAR Fm Round
the Boards Programme
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25 November 2025
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$2,000.00
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Brighton Surf
Life Saving Club – towards upgrading their side-by-side All-Terrain
vehicle.
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18 February 2026
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Up
to $200.00
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Flowers
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18 February 2026
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$500.00
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Brighton Club
Inc – towards recovering the Pool Table
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18 March 2026
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$3,000.00
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Youth
Ambassador Award Recipients
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Total
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$7,138.75
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Dunedin City Council – Annual Plan 2026/27 – Public Consultation
5 Public
consultation on the Dunedin City Council (DCC) 2026–27 Annual Plan will
run from Monday, 30 March 2026 to 12 noon on Wednesday, 29 April 2026. Written
submissions will be accepted during this period, with submitters able to speak
to Council on Wednesday, 13 May 2026.
6 The
draft Annual Plan introduces a new approach to presenting rates, separating non‑water rates
and 3 Waters rates
to reflect changes in the way water services are funded nationally.
Consultation also covers proposals relating to the rating treatment of 3 Waters
utilities, stadium funding, and updates to fees and charges.
7 Full
details on the proposed changes, including financial information and how to
make a submission, will be available on the DCC website from 30 March 2026 www.dcc.govt.nz.
Discover
Dunedin Pass
8 The
Discover Dunedin Pass
was launched by Enterprise Dunedin on 24 March 2026. The city‑wide
initiative is designed for people working across Dunedin’s visitor‑facing
sectors and encourages participants to personally experience the city’s
attractions, cultural institutions, heritage sites and local food producers.
The programme aims to strengthen local knowledge and storytelling capability,
support cross‑referrals between businesses, and build a confident
workforce of ambassadors for Dunedin.
9 Registrations for the Discover Dunedin
Pass opened on 24 March to eligible participants across Dunedin’s visitor
economy, for further information visit https://www.dunedinnz.com/discover-dunedin-pass
Community Board Executive Committee (CBEC) Zone 6
Representative
10 Kathy
Dedo (Wānaka-Upper Clutha Community Board) was elected as the Community
Board Executive Committee (CBEC) Zone 6 representative.
By-Election
11 Fourteen
candidates are standing in the 2026 Dunedin City Council local by-election.
Polling for the by-election closes on Tuesday 12 May 2026 at 12 noon.
12 Candidate
profiles and videos can be viewed at:
13 https://www.dunedin.govt.nz/council/electoral-information/view-the-2026-by-election-candidates
Taieri Mouth Road Speed Limit
Change Consultation
14 Council
is proposing to reduce the speed limit on Taieri Mouth Road to better align
with its coastal, residential, and recreational use and to improve safety. The
current 100 km/h limit does not reflect the road’s geometry, access
points, traffic mix, or observed travel speeds. Two options are presented for
consultation: an 80 km/h limit along the full length of the road, or an
80 km/h limit applied to the Kuri Bush section only.
15 Submissions
close 13 April 2026. For further information visit: https://www.dunedin.govt.nz/services/roads-and-footpaths/projects/taieri-mouth-road-speed-limit
Otago
Rally
16 Board
members are advised that the Otago Rally will be held from 10–12 April
2026, with competitive stages operating on 11 and 12 April. One rally stage
will take place within the Saddle Hill Community Board area at Kuri Bush on
Sunday 12 April. Traffic volumes to and within the area are expected to be
higher than usual during this period, and the affected section of road will be
closed for the duration of the stage, in accordance with approved traffic
management plans.
Roadworks
Schedule
17 Information on current notified road closures and the roadworks
schedule (a weekly list of programmed works) for
Council’s maintained roads is available on the DCC website via these
links: https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule and https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures.
Currently Consulting On
18 For the most up to date information on what DCC is consulting on,
please visit https://www.dunedin.govt.nz/council/currently-consulting-on
Dunedin City Council Updates
19 Board
or members of the public wishing to advise Council of any operational issues or
concerns, e.g., potholes, vegetation, burst pipes are reminded to contact the
Dunedin City Council Customer Services Agency on 03 477 4000 or email dcc@dcc.govt.nz. For any non-urgent matter please contact council via the
online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form
20 If
issues and concerns are not dealt with in a timely manner, Board Members should
contact the Governance Support Officer, or the Senior Staff Member appointed to
the Board.
Signatories
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Author:
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Rebecca Murray - Governance Support
Officer
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Authoriser:
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Mike Cartwright - City Growth and
Advisory Services Manager
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Attachments
There
are no attachments for this report.
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Saddle Hill Community Board
8 April 2026
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Chairperson's Report
Department: Civic
EXECUTIVE SUMMARY
1 The
Chairperson will provide a verbal update on items of interest.
2 As
this is an administration report the Summary of Consideration is not
required.
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RECOMMENDATIONS
That the Board:
a) Notes the
Chairperson’s update.
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Attachments
There are no attachments
for this report.
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Saddle Hill Community Board
8 April 2026
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Board Representation and Roles
Department: Civic
EXECUTIVE SUMMARY
1 Board
members may provide an update on activities including:
Civil Defence
Emergency Management (CDEM) – Barry McLellan
Keep Dunedin
Beautiful – Vianney Santagati
Community
Pantries – Tracey Boereboom
Youth
Ambassador Awards – John Moyle
Toy Box
– Lianna MacFarlane
Dunedin Trails
Trust – John Moyle
2 As
this is an administration report the Summary of Consideration is not
required.
RECOMMENDATIONS
That the Board:
a) Notes the Board
updates.
Signatories
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Author:
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Rebecca Murray - Governance Support Officer
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Attachments
There are no attachments
for this report.
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Saddle Hill Community Board
8 April 2026
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Community Plan
Department: Civic
EXECUTIVE SUMMARY
1 The
Community Board Plan is tabled for discussion at each meeting for the purpose
of review and update as required by the Board, below is the link to the DCC
website for the community plan:
2 https://www.dunedin.govt.nz/__data/assets/pdf_file/0010/964495/SHCB-Community-Plan-2025-26-February-2026.pdf
3 The
Board’s Community Plan assists to contribute to the Council’s
10-year plan with focus on:
4 new
and current priorities (in order of importance with justification and
estimated costs for each) for inclusion in the DCC 10-year Plan.
5 items
the Board would like for delivery to the community (for items that would
not require support or funding from the DCC, over and above the Community Board
funding).
RECOMMENDATIONS
That the Board:
a) Considers updating the Board’s Community Plan for the 2025/26 year.
Signatories
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Author:
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Rebecca Murray - Governance Support Officer
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Attachments
There are no attachments
for this report.
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Saddle Hill Community Board
8 April 2026
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Council Activities Update
Department: Civic
EXECUTIVE SUMMARY
1 Mayor
Sophie Barker will provide an update on items of interest.
RECOMMENDATIONS
That the Board:
a) Notes the Council
Activities Update.
Signatories
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Author:
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Rebecca Murray - Governance Support Officer
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Attachments
There are no attachments for this report.
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Saddle Hill Community Board
8 April 2026
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Items for Consideration by the Chair
Any items for
consideration by the Chair.