Notice of Meeting:
I hereby give notice that an ordinary meeting of the West
Harbour Community Board will be held on:
Date: Wednesday
1 April 2026
Time: 6.00
pm
Venue: Rolfe
Room, Port Chalmers Town Hall, Port Chalmers
Sandy Graham
West Harbour Community Board
PUBLIC AGENDA
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Chairperson
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Jarrod Hodson
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Deputy Chairperson
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Barbara Olah
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Members
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Duncan Eddy
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Cr Doug Hall
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Angela McErlane
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Marian Poole
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Wayne Sefton
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Senior Officer Cam
McCracken, Director DPAG and Toitū, Lan Yuan & Olveston
Governance Support Officer Rebecca
Murray
Rebecca Murray
Governance Support Officer
Telephone: 03 477 4000
governance.support@dcc.govt.nz
www.dunedin.govt.nz
Note: Reports
and recommendations contained in this agenda are not to be considered as
Council policy until adopted.
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West Harbour Community
Board
1 April 2026
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ITEM TABLE OF CONTENTS PAGE
1 Public
Forum 4
2 Apologies 4
3 Confirmation
of Agenda 4
4 Declaration
of Interest 5
5 Confirmation
of Minutes 9
5.1 West Harbour
Community Board meeting - 25 February 2026 10
Part
A Reports (West Harbour Community Board has power to decide these
matters)
6 Port
Otago Ltd 17
7 Community
Plan 18
8 Governance
Support Officer's Report 33
9 Board
Updates 37
10 Chairperson's
Report 39
11 Councillor
Update 40
12 Items
for Consideration by the Chair 41
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West Harbour Community
Board
1 April 2026
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1 Public
Forum
At the close of the agenda no
requests for public forum had been received.
2 Apologies
At the close of the agenda no
apologies had been received.
3 Confirmation
of agenda
Note:
Any additions must be approved by resolution with an explanation as to why they
cannot be delayed until a future meeting.
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West Harbour Community Board
1 April 2026
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Declaration of Interest
EXECUTIVE SUMMARY
1. Members
are reminded of the need to stand aside from decision-making when a conflict
arises between their role as an elected representative and any private or other
external interest they might have.
2. Elected
members are reminded to update their register of interests as
soon as practicable, including amending the register at this meeting if
necessary.
RECOMMENDATIONS
That the Board:
a) Notes/Amends if
necessary the Elected Members' Interest Register attached as Attachment A; and
b) Confirms/Amends the
proposed management plan for Elected Members' Interests.
Attachments
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Title
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Page
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⇩a
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West Harbour Community
Board Register of Interest
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6
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West Harbour Community Board
1 April 2026
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West Harbour Community Board
1 April 2026
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Confirmation
of Minutes
West
Harbour Community Board meeting - 25 February 2026
RECOMMENDATIONS
That the Board:
a) Confirms the minutes
of the West Harbour Community Board meeting held on 25 February 2026 as a
correct record.
Attachments
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Title
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Page
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A⇩
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Minutes of West Harbour
Community Board meeting held on 25 February 2026
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10
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West Harbour
Community Board
1 April 2026
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West Harbour Community Board
MINUTES
Minutes of
an ordinary meeting of the West Harbour Community Board held in the Rolfe Room,
Port Chalmers Town Hall, Port Chalmers on Wednesday 25 February 2026,
commencing at 6.00 pm
PRESENT
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Chairperson
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Jarrod
Hodson
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Deputy Chairperson
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Barbara
Olah
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Members
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Duncan
Eddy
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Cr
Doug Hall
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Angela
McErlane
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Marian
Poole
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Wayne
Sefton
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IN ATTENDANCE
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Cam McCracken
(Director DPAG and Toitū, Lan Yuan & Olveston).
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Governance Support Officer Wendy Collard
The Chairperson paid tribute to the late
Jules Radich, Councillor and former Mayor and extended the Board’s
condolences to his family.
1 Public
Forum
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1.1 Aedan Lehr
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Aedan Lehr spoke to his application for
a scholarship grant. He advised that he had recently received a
$1,000.00 contribution towards an intensive mountaineering course which would
be beneficial towards his service with LandSAR. He was seeking funding
towards this course.
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1.2 Port Chalmers Swim Club
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Libby Caldwell, Co-President, Port
Chalmers Swim Club, spoke in support of their funding application and noted
the importance of children learning to swim.
Ms Caldwell responded to questions.
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1.3 Quarantine Island/Kamau
Taurua
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Paul Clements, Chairperson of the
Quarantine Island/Kamau Taurua Council provided an update on Quarantine
Island and its activities. He commented that they were currently
re-foresting the island from locally sourced seeds and they had applied to
Department of Conservation for native birds for release on the island as it
was nearly predator free.
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2 Apologies
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There were no apologies.
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3 Confirmation
of agenda
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Moved (Jarrod Hodson/Barbara Olah):
That the Board:
Confirms the agenda without addition or alteration
Motion carried (WHCB/2026/001)
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4 Declarations
of interest
Members were reminded of the need to stand aside from
decision-making when a conflict arose between their role as an elected
representative and any private or other external interest they might have.
Barbara Olah
provided an update to her register of interests.
Marian Poole
provided an update to her register of interests.
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Moved (Jarrod Hodson/Angela McErlane):
That the Board:
a) Amends the Elected Members' Interest Register; and
b) Confirms the proposed management plan for
Elected Members' Interests.
Motion carried (WHCB/2026/002)
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5 Confirmation
of Minutes
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5.1 West
Harbour Community Board meeting - 26 November 2025
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Moved (Angela McErlane/Marian Poole):
That the Board:
a) Confirms the minutes of the West Harbour
Community Board meeting held on 26 November 2025 as a correct record.
Motion carried (WHCB/2026/003)
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Part
A Reports
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6 Project
Fund
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The Board
gave consideration to the following funding applications:
An
application from the Port Chalmers Swimming Club Inc for $938.60 towards the
cost of the engraving of trophies, ribbons and medals for their upcoming swim
season events.
An
application from Ravensbourne School for $5,000.00 towards the cost of the
creation of a picnic area and refurbishment of the sandpit area and
playground.
A
scholarship application has been received from Aedan Lehr for $500.00.
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Moved (Duncan Eddy/Wayne Sefton):
That the Board:
Approves the application for a scholarship
grant to Aedan Lehr for $500.00
Motion carried (WHCB/2026/004)
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Moved
(Marian Poole/Angela McErlane):
That the Board:
Approves a grant of $938.60 to Port Chalmers Swim Club Inc towards the
cost of the engraving of trophies, ribbons and medals for their upcoming swim
season events.
Motion carried (WHCB/2026/005)
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Moved
(Jarrod Hodson/Angela McErlane):
That the Board:
Approves a grant of $2,000.00 to the
Ravensbourne School towards the cost of the creation of a picnic area and
refurbishment of the sandpit area and playground subject to the school
providing a copy of its proposed playground’s Health and Safety Plan.
Motion carried
(WHCB/2026/006)
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7 Meeting
Schedule for 2026
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A report
from Civic provided the schedule for the remainder of 2026 for the
Board’s consideration
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Moved (Jarrod Hodson/Barbara Olah):
That the Board:
a) Approves the meeting schedule for 2026
as follows:
Wednesday, 1 April
Wednesday, 10 June
Wednesday, 12 August
Wednesday, 21 October
Wednesday, 2 December
Noting the meetings would commence at 6.00 pm
Motion carried (WHCB/2026/007)
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8 Governance
Support Officer's Report
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A report
from Civic provided an update on activities relevant to the Board’s
area which included:
· Project Fund
· Community Board Executive Committee Nominations
· Dunedin City Council By-Election
· Dunedin Libraries expanding Tech-Help programme
· Roadworks Schedule
· Currently consulting on
· Dunedin City Council Updates
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Moved (Jarrod Hodson/Duncan Eddy):
That the Board:
a) Notes the Governance Support Officer’s Report.
b) Votes for Marian Poole as
the Community Boards’ Executive
Committee’s (CBEC) Zone Six Representative.
Motion carried (WHCB/2026/008)
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9 Board
Updates
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Board
members provided updates on the following activities:
Ravensbourne Liaison (including
Ravensdown Community Liaison Group
Jarrod Hodson commented that the
decommissioning of Ravensdown was ongoing.
Policing Matters
Wayne Sefton
advised that he had nothing to report due to the local constable’s
availability.
Infrastructure Liaison
Ange McErlane commented on the current
road works around the Board’s area.
Social Media
Duncan Eddy
provided an update on the activity on the Board’s Facebook page.
Community Housing
Duncan Eddy
commented on the vacant land at Albertson Avenue, Port Chalmers currently
owned by Kāinga Ora.
Long Beach and Pūrākaunui
Liaison
Duncan Eddy commented on the re-sealing
that was being undertaken along Pūrākaunui Road and
Pūrākaunui School Road.
Aramoana Liaison
Barbara Olah advised that she had
received complaints from residents regarding the starting and finishing times
of the contractors carrying out the road maintenance.
Port Noise Liaison Committee
The Port Noise Liaison Committee have
requested that only one representative from the Board attend their
meetings. Following discussion, it was agreed that Marian Poole would
be the Board representative.
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Moved (Jarrod Hodson/Duncan Eddy):
That the Board:
a) Nominates Marian Poole as the Board’s
representative on the Port Noise Liaison Committee.
Motion carried (WHCB/2026/009)
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Historic Information panels (Board Project)
Marian Poole
advised that she had only received on quote for the installation of the
panels which would be presented at the Board’s next meeting for
consideration.
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Moved (Jarrod Hodson/Marian Poole):
That the Board:
Notes the Board updates.
Motion carried (WHCB/2026/010)
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10 Chairperson's
Report
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The
Chairperson provided a verbal update on matters of interest which included:
Hotere
Garden Oputae – the Chair advised that he had contacted Port Otago who
confirmed that they undertook all the maintenance which was done a regular
basis.
DCC Carpark,
George Street, Port Chalmers – it was agreed that the re-sealing of the
carpark should be included in the Board’s Community Plan.
Watson Park
playground – the chair advised that the completion date was 13 March
2026 weather dependent.
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Moved (Jarrod Hodson/Barbara Olah):
That the Board:
a) Notes the Chairperson’s report
Motion carried (WHCB/2026/011)
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11 Councillor
Update
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Councillor Doug Hall
provided an update on items of interest which included:
Re-establishment of
the Grants Subcommittee
Proposed Water Supply
Bylaw 2026
Simplifying Local
Government Submission
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Moved (Jarrod Hodson/Wayne Sefton):
That the Board:
a) Notes the Council Activities Update
Motion carried (WHCB/2026/012)
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12 Items
for Consideration by the Chair
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Marian Poole
requested that consideration of the creation of an Art Scholarship from the Board’s
discretionary fund be included in the next agenda.
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The meeting concluded at 7.31 pm
..............................................
CHAIRPERSON
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West Harbour Community Board
1 April 2026
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Part
A Reports
Port
Otago Ltd
Kevin Winders,
Chief Executive Officer, Port Otago will be in attendance to provide an update.
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West Harbour Community Board
1 April 2026
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Community Plan
Department: Civic
EXECUTIVE SUMMARY
1 The
Community Board Plan is attached for discussion at each meeting for the purpose
of review and updating as required by the Board.
2 The
Board’s Community Plan assists to contribute to the Council’s 10
year plan and Annual Plan with the focus on:
a) New
and current priorities (in order of importance with justification
and estimated costs for each) for inclusion in the DCC 10-year Plan.
b) Items
the Board would like for delivery to the community (for items that
would not require support or funding from the DCC, over and above the Community
Board funding
3 The
attached Community Plan incorporates the changes that were discussed at the
Board’s workshop held on 27 January 2026.
RECOMMENDATIONS
That the Board:
a) Decides to update the
West Harbour Community Board Community Plan.
Signatories
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Author:
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Rebecca Murray - Governance Support Officer
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Attachments
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Title
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Page
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⇩a
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West Harbour Community
Board Community Plan
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19
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West Harbour Community Board
1 April 2026
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West Harbour Community Board
1 April 2026
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Governance Support Officer's Report
Department: Civic
EXECUTIVE SUMMARY
1 This
report is to inform the West Harbour Community Board on activities relevant to
the Board’s area including:
· Project
Fund
· Dunedin
City Council – Annual Plan 2026/27 – Public Consultation
· Proposed
Water Supply Bylaw 2026 – Public Consultation
· Discover
Dunedin Pass
· Community
Board Executive Committee (CBEC) Zone 6 Representative
· By-election
· Rolfe
Room unavailable for two approved Board meetings
· Roadworks
Schedule
· Currently
consulting on
· Dunedin
City Council Updates
RECOMMENDATIONS
That the Board:
a) Notes the Governance
Support Officer’s Report.
b) Decides to submit to
the DCC Annual Plan 2026/27, noting it will be ratified at the next Board
meeting being held on 10 June 2026.
c) Decides to submit to
the Proposed Water Supply
Bylaw 2026, noting it will be
ratified at the next Board meeting being held on 10 June 2026.
d) Considers alternative
venues for 10 June 2026 and 12 August 2026 Board meetings due to the Rolfe Room
being unavailable.
Project Fund
2 The
balance remaining in the Project Fund for allocation for the current financial
year is $3,783.40. The following funds have been
allocated in the 2025/26 financial year in funds available for distribution for
the 2025/26 year.
3 There
were no funding applications received for the Board to consider.
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Meeting
Date
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Recipient
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Amount
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6 August 2025
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Rothesay News
(annual cost for Community Board advertisement)
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$1,500.00
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6 August 2025
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Scholarship – Ngaki Koire (attendance at the
Nga Manu Korero national speech competition (15-19 September 2025)
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$500.00
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6 August 2025
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Metonymic Trust for “Line of Flight”
music festival (16-18 October 2025)
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$700.00
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6 August 2025
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Cost of printing an additional historic information
panel for the Board project.
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$78.00
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25 February 2026
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Aedan Lehr
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$500.00
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25 February 2026
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Port Chalmers Swim Club
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$938.60
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25 February 2026
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Ravensbourne School
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$2,000.00
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Total spent to date
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$6,216.60
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Dunedin City Council – Annual Plan 2026/27 – Public Consultation
4 Public
consultation on the Dunedin City Council (DCC) 2026–27 Annual Plan will
run from Monday, 30 March 2026 to 12 noon on Wednesday, 29 April 2026. Written submissions
will be accepted during this period, with submitters able to speak to Council
on Wednesday, 13 May 2026.
5 The
draft Annual Plan introduces a new approach to presenting rates, separating non‑water rates
and 3 Waters rates
to reflect changes in the way water services are funded nationally.
Consultation also covers proposals relating to the rating treatment of 3 Waters
utilities, stadium funding, and updates to fees and charges.
6 Full
details on the proposed changes, including financial information and how to
make a submission, will be available on the DCC website from 30 March 2026 www.dcc.govt.nz.
Proposed Water Supply Bylaw 2026 – Public Consultation
7 Public
consultation is underway on the proposed Water Supply Bylaw 2026, which would
replace the Dunedin City Council’s existing Water Bylaw (2011). The
consultation closes on Thursday, 2 April 2026.
8 The
proposed bylaw updates the rules for connection to and use of the public water
supply network to reflect changes in national legislation, operational
experience, and Dunedin’s ongoing growth. It aims to ensure the water
supply network remains safe, reliable, and fit for the future.
9 Submissions
are invited as part of the consultation process, with submitters able to
indicate whether they wish to be heard at the hearing.
10 For
further information please visit: https://www.dunedin.govt.nz/council/currently-consulting-on/current-consultations/proposed-water-supply-bylaw-2026
Discover
Dunedin Pass
11 The
Discover Dunedin Pass
was launched by Enterprise Dunedin on 24 March 2026. The city‑wide
initiative is designed for people working across Dunedin’s visitor‑facing
sectors and encourages participants to personally experience the city’s
attractions, cultural institutions, heritage sites and local food producers.
The programme aims to strengthen local knowledge and storytelling capability,
support cross‑referrals between businesses, and build a confident
workforce of ambassadors for Dunedin.
12 Registrations for the Discover Dunedin
Pass opened on 24 March to eligible participants across Dunedin’s visitor
economy, for further information visit https://www.dunedinnz.com/discover-dunedin-pass
Community Board Executive Committee (CBEC) Zone 6
Representative
13 Kathy
Dedo (Wānaka-Upper Clutha Community Board) was elected as the Community
Board Executive Committee (CBEC) Zone 6 representative.
By-Election
14 Fourteen
candidates are standing in the 2026 Dunedin City Council local by-election.
Polling for the by-election closes on Tuesday 12 May 2026 at 12 noon.
15 Candidate
profiles and videos can be viewed at:
16 https://www.dunedin.govt.nz/council/electoral-information/view-the-2026-by-election-candidates
Rolfe Room unavailable for two approved Board meetings
17 The
usual venue for Community Board meetings is unavailable on 10 June 2026 and 12 August 2026.
As a result, the Board is required to consider and approve alternative venues
for these meeting dates to ensure meetings can proceed as scheduled and remain
accessible to the public.
Roadworks
Schedule
18 Information on current notified road closures and the roadworks
schedule (a weekly list of programmed works) for
Council’s maintained roads is available on the DCC website via these
links: https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule and https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures.
Currently Consulting On
19 For the most up to date information on what DCC is consulting on,
please visit https://www.dunedin.govt.nz/council/currently-consulting-on
Dunedin City Council Updates
20 Board
or members of the public wishing to advise Council of any operational issues or
concerns, e.g., potholes, vegetation, burst pipes are reminded to contact the
Dunedin City Council Customer Services Agency on 03 477 4000 or email dcc@dcc.govt.nz. For any non-urgent matter please contact council via the
online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form
21 If
issues and concerns are not dealt with in a timely manner, Board Members should
contact the Governance Support Officer, or the Senior Staff Member appointed to
the Board.
Signatories
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Author:
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Rebecca Murray - Governance Support
Officer
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Authoriser:
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Cam McCracken - Director DPAG and
Toitū, Lan Yuan & Olveston
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Attachments
There
are no attachments for this report.
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West Harbour Community Board
1 April 2026
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Board Updates
Department: Civic
EXECUTIVE SUMMARY
1 Board
members may provide an update on activities including:
· Port Noise Liaison
Committee – Marian Poole
· Ravensbourne
Liaison (including Ravensdown Community Liaison Group – Jarrod Hodson
· Infrastructure
Liaison – Ange McErlane
· Long Beach and
Pūrākaunui Liaison – Duncan Eddy
· Aramoana Liaison
– Barbara Olah
· West Harbour
Emergency Response Group – Barbara Olah and Ange McErlane
· Policing Matters
– Wayne Sefton
· Social Media
– Duncan Eddy and Jarrod Hodson
· Historic
Information panels (Board Project) – Marian Poole
· Community Housing
– Duncan Eddy
· West Harbour
Community Board Grants Liaison – Marian Poole.
RECOMMENDATIONS
That the Board:
a) Notes the Board
Updates
Attachments
There are no attachments for this report.
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West Harbour Community Board
1 April 2026
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Chairperson's Report
Department: Civic
EXECUTIVE SUMMARY
The Chairperson
will provide a verbal update on matters of interest since the last meeting.
RECOMMENDATIONS
That the Board:
a) Notes the
Chairperson’s report
Attachments
There are no attachments for this report.
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West Harbour Community Board
1 April 2026
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Councillor Update
Department: Civic
EXECUTIVE SUMMARY
1 Councillor
Doug Hall will provide an update on items of interest.
RECOMMENDATIONS
That the Board:
a) Notes the Council
Activities Update
Attachments
There are no attachments for this report.
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West Harbour Community Board
1 April 2026
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Items for Consideration by the Chair
Any items for
consideration by the Chair.