Agenda of Grants Subcommittee - Friday, 29 May 2026

Notice of Meeting:

I hereby give notice that an ordinary meeting of the Grants Subcommittee will be held on:

Date: Friday 29 May 2026

Time: 11:00 am

Venue: Council Chamber, Dunedin Public Art Gallery, the Octagon, Dunedin

Sandy Graham

Chief Executive Officer

Grants Subcommittee

Community Events

PUBLIC AGENDA

MEMBERSHIP

Chairperson	Cr Andrew Simms
Deputy Chairperson	Cr Mandy Mayhem
Members	Cr John Chambers	Ms Amie Curtis
	Ms Sarah Ellis	Mr Andrew Henderson
	Cr Cherry Lucas	Cr Mickey Treadwell

Senior Officer Nicola Morand, Manahautū - Community and Strategy

Governance Support Officer Rebecca Murray

Rebecca Murray

Governance Support Officer

Telephone: 03 477 4000

governance.support@dcc.govt.nz

www.dunedin.govt.nz

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

Grants Subcommittee

29 May 2026

Part A Reports

Community Event Grants

Department: Events

EXECUTIVE SUMMARY

1 The report summarises applications for Community Events funding received in March 2026 round.

2 The Grants Subcommittee is delegated to allocate grants within the approved budget for the Community Event fund. The total funding requested and available is detailed below, with application information included in attachment.

RECOMMENDATIONS

That the Subcommittee:

a) Decides the grants to be allocated to applicants from the Community Events fund attached.

BACKGROUND

3 Applications opened for the Community Events fund on 2 March and closed on 27 March 2026.

4 Potential applicants were encouraged to communicate with staff before applying so additional advice and information could be given.

5 Staff reviewed the applications and contacted applicants with incomplete information. Once received, the additional details were uploaded and incorporated into Squiz.

6 Every grant application undergoes a rigorous assessment to ensure full compliance with the grant criteria outlined on the DCC’s website, as well as the standards set in the DCC’s Grants Management Policy.

DISCUSSION

7 A total of 17 applications were received for this funding round, representing a decrease of six compared to the September 2025 round. This is due to the September 2025 round having six applications to the fund requesting support for NZ Masters Games sporting events. The total amount requested across all applications was $105,662.⁵⁹. Details of all applications are provided in the accompanying assessment.

8 Two of the 17 applicants withdrew following conversation with events staff. One applicant realised they did not meet the funding criteria, the second is collaborating with another applicant on an aligned event.

9 Three of the remaining 15 applicants have been recommended a decline as they do not meet the fund criteria.

10 Of the 12 recommended applications, 11 were from locally based organisations, and one was submitted by a South Island based organisation with headquarters based in Dunedin.

11 Applications come from a range of sectors, including four from ethnic community groups, two from sporting organisations, four from the arts sector, and two from general community groups.

12 The total funding available for allocation in the March round is $41,605.⁰⁰, while the total amount requested across the recommended applications is $84,326.⁰¹. The Committee must decide the funding allocation for applicants.

OPTIONS

13 There are no options as the subcommittee have delegation to make the decisions.

NEXT STEPS

14 Staff will advise applicants of the Subcommittee’s decisions and administer the payment of grants.

Signatories

Author:

Dan Hendra - Team Leader - Events

Authoriser:

Teresa Fogarty - Destination Manager

Mike Costelloe - General Manager, Arts, Culture & Economic Development

Attachments

	Title	Page
⇩a	Community Events - Summary of Applications	14

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

This decision promotes the social, economic, environmental and cultural well-being of communities in the present and for the future.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	✔	☐	☐
Economic Development Strategy	✔	☐	☐
Environment Strategy	✔	☐	☐
Arts and Culture Strategy	✔	☐	☐
3 Waters Strategy	☐	☐	✔
Future Development Strategy	☐	☐	✔
Integrated Transport Strategy	☐	☐	✔
Parks and Recreation Strategy	✔	☐	☐
Other strategic projects/policies/plans	✔	☐	☐

The outcomes align strongly with the Council’s Festival and Events Plan.

Māori Impact Statement

Mana whenua are represented on the Grants Subcommittee and provide guidance and advice on allocations of funding. Staff are working to develop relationships and ensure DCC Grants are accessible and supportive of the needs of the Māori community.

Sustainability

Contestable grants support the sustainability of community events applicants within the city.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no known implications.

Financial considerations

Budgets for contestable grants are set at the Annual and 10-Year Plans.

Significance

This decision is considered low in terms of the Council’s Significance and Engagement Policy.

Engagement – external

Staff have engaged with applicants in making recommendations.

Engagement - internal

Staff from Community Partnerships, Events, Ara Toi and the Waste and Environmental Solutions teams engage around applications.

Risks: Legal / Health and Safety etc.

There are no identified risks.

Conflict of Interest

Staff conflicts of interest have been managed, with identified staff removed from assessing or reviewing specific grant applications.

Community Boards

There are no known implications for Community Boards.