Agenda of Strath Taieri Community Board

Notice of Meeting:

I hereby give notice that an ordinary meeting of the Strath Taieri Community Board will be held on:

Date: Wednesday 3 June 2026

Time: 1:00 p.m.

Venue: Strath Taieri Community Centre, Middlemarch

Sandy Graham

Chief Executive Officer

Strath Taieri Community Board

PUBLIC AGENDA

MEMBERSHIP

Chairperson	Terina Geddes
Deputy Chairperson	Ken Bain
Members	Donna Hall	Quentin MacLeod
	Bruce Thomas	Robin Thomas
	Cr Brent Weatherall

Senior Officer Dr Anna Johnson, City Development Manager

Governance Support Officer Lynne Adamson

Lynne Adamson

Governance Support Officer

Telephone: 03 477 4000

governance.support@dcc.govt.nz

www.dunedin.govt.nz

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

Strath Taieri Community Board

3 June 2026

ITEM TABLE OF CONTENTS PAGE

1 Public Forum 4

2 Apologies 4

3 Confirmation of Agenda 4

4 Declaration of Interest 5

5 Confirmation of Minutes 8

5.1 Strath Taieri Community Board meeting - 15 April 2026 8

Reports

6 Otago Regional Council Update 15

7 Parks Update 16

8 Governance Support Officer's Report 17

9 Funding Application 27

10 Community Plan 37

11 Board Updates 52

12 Chairperson's Report 53

13 Councillor Update 54

14 Items for Consideration by the Chair 55

Strath Taieri Community Board

3 June 2026

Strath Taieri Community Board

MINUTES

Minutes of an ordinary meeting of the Strath Taieri Community Board held in the Strath Taieri Community Centre, Middlemarch on Wednesday 15 April 2026, commencing at 1:00 p.m.

PRESENT

Chairperson	Terina Geddes
Deputy Chairperson	Ken Bain
Members	Donna Hall	Quentin MacLeod
	Bruce Thomas	Robin Thomas
	Cr Brent Weatherall

IN ATTENDANCE

Anna Johnson (Group Manager City Development).

Governance Support Officer Lynne Adamson

1 Public Forum

Dianna Bradshaw, Secretary, Middlemarch Museum spoke to the funding application from the Strath Taieri Historical Society for painting railway carriages and responded to questions.

2 Apologies
	There were no apologies.

3 Confirmation of agenda

Moved (Terina Geddes/Robin Thomas):

That the Board:

Confirms the agenda without addition or alteration.

Motion carried (STCB/2026/014)

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Terina Geddes/Quentin MacLeod):

That the Board:

a) Notes the Elected Members' Interest Register; and

b) Confirms the proposed management plan for Elected Members' Interests.

Motion carried (STCB/2026/015)

5 Confirmation of Minutes

5.1 Strath Taieri Community Board meeting - 3 March 2026

Moved (Terina Geddes/Cr Brent Weatherall):

That the Board:

a) Confirms the public part of the minutes of the Strath Taieri Community Board meeting held on 03 March 2026 as a correct record.

Motion carried (STCB/2026/016)

Reports

6 Otago Regional Council Update

Simon Whitton (Principal Advisor - Rivers); Tom Dyer (General Manager, Science & Resilience); Nate Anderson (Team Leader, Assets & Delivery) and Garry La Hood (Senior River Engineer) and Jeanine Benson (Group Manager, Transport) provided a PowerPoint presentation of an update of the River Management Team’s works programme and responded to questions.

Moved (Terina Geddes/Quentin MacLeod):

That the Board:

a) Notes the Otago Regional Council Update.

Motion carried (STCB/2026/017)

Moved (Terina Geddes/Quentin MacLeod)

That the Board:

Adjourns the meeting for 5 minutes.

Motion carried

The meeting adjourned at 2.03 pm and reconvened at 2.08 pm.

Bruce Thomas left the meeting at 2.08 pm.

Part A Reports

7 Funding Application

Robin Thomas withdrew from this item.

There was one funding application for consideration by the Board.

The Strath Taieri Historical Society requested $3,734.00 towards the painting of railway carriages housed at the Middlemarch Museum.

Moved (Terina Geddes/Ken Bain):

That the Board:

a) Declines the funding application from the Strath Taieri Historical Society and invites them to resubmit their application accompanied by two quotations.

Motion carried (STCB/2026/018)

Bruce Thomas returned to the meeting at 2.12 pm.

8 Board Updates

The Board will provided updates on the following items of interest:

Hyde Speed issues – Soddy McLeod spoke on how to address speed issues through Hyde and measures to have the speed limit lowered.

The Group Manager Transport (Jeanine Benson) provided suggestions which included organising a petition and commented that she would provide contact information which may help.

It was agreed that it would be beneficial to organise a petition to include speed reductions for both Middlemarch and Hyde, Mr McLeod and Ms Hall would lead the project.

Social media – Robin Thomas spoke of the need to optimise social media posts and commented on the engagement received when events are publicised, noting the agenda received 200 views and the A & P Show 700. He commented on the benefits of promoting events to the attention of the community.

Hyde Hall – Mr MacLeod queried the painting schedule of the Hyde Hall noting that scaffolding had been present for some time with no traction on painting.

Moved (Quentin MacLeod/Donna Hall):

That the Board:

a) Notes the Board updates.

b) Organise a petition to propose speed limit changes in Hyde and Middlemarch.

Motion carried (STCB/2026/019)

9 Community Plan

The Community Board Plan was attached for discussion at each meeting for the purpose of review and updating as required by the Board.

The Board agreed that they would meet to go through the strategic priorities to bring back to the 3 June 2026 meeting.

Moved (Terina Geddes/Donna Hall):

That the Board:

a) Notes the Strath Taieri Community Board Community Plan.

b) Arrange a workshop to go through the Strath Taieri Community Board Community Plan priorities for presentation at the 3 June 2026 meeting.

Motion carried (STCB/2026/020)

10 Governance Support Officer's Report

This report provided the Board of activities relevant to the Board area which included:

· Dunedin City Council – Annual Plan 2026/27 – Public Consultation

· Proposed Water Supply Bylaw 2026 – Public Consultation

· Discover Dunedin Pass

· Community Board Executive Committee (CBEC) Zone 6 Representative

Moved (Terina Geddes/ Robin Thomas):

That the Board:

a) Notes the Governance Support Officer’s Report.

Motion carried (STCB/2026/021)

11 Chairperson's Report
	The Chairperson provided a verbal update on matters of interest since the last meeting which included: - The ANZAC Day Parade - the Middlemarch service would commence at 11.00 am and the Hyde service at 12.00 noon with information provided on social media. - Middlemarch Dumpsite – the Dunedin City Council would maintain the dumpsite. - Middlemarch Railway Station – the floor was scheduled to be repaired. - Middlemarch Playground – the DCC had confirmed that there was $290k funding in the 10 year plan for the upgrade of the Middlemarch Playground which would include a pump track. They wanted community driven ideas for the upgrade. Board members requested that surplus playground pieces went to Hyde or Hindon playgrounds and that staff attend a Board meeting to discuss the upgrade. - Speed Signs – There was very positive feedback on the flashing speed signage which had been installed at Middlemarch and Lee Stream schools. It was noted that the reduction in speed going past schools may have a flow on effect for the entry and exit points of the township. The Board requested a letter be sent to Waka Kotahi about roadside broom control from Deep Stream on SH87. Mr McLeod requested that the roadside broom in Hyde also be sprayed. - Powernet and town power outage – There had been a phone call from a concerned tourism operator that there were no public toilets available during a power outage. The community resilience group had provided a generator and a person to operate it during the outage. The Chair sought approval that, should this happen in the future, the Board cover the fuel bill for the generator.
	Moved (Terina Geddes/Quentin MacLeod): That the Board: a) Approves reimbursement from the project fund of fuel costs for generator costs during power outages to the community resilience group. Motion carried (STCB/2026/022)
	Moved (Terina Geddes/Robin Thomas): That the Board: a) Notes the Chairperson’s report. Motion carried (STCB/2026/023)

12 Councillor Update

Cr Brent Weatherall provided an update on items of interest which included:

- Dunedin City Council Annual Plan 2026/27 noting that submissions closed on 29 April 2026.

- Legal High Retail Policy

- Bylaws due for review

- An update on the 2 April 2026 Council meeting.

- By-election

Moved (Terina Geddes/Bruce Thomas):

That the Board:

a) Notes the Council Activities Update

Motion carried (STCB/2026/024)

13 Items for Consideration by the Chair
	There were no items notified.

The meeting concluded at 3.10 pm.

..............................................

CHAIRPERSON

Strath Taieri Community Board

3 June 2026

Part A Reports

Governance Support Officer's Report

Department: Civic

EXECUTIVE SUMMARY

1 This report is to inform the Strath Taieri Community Board of activities relevant to the Board area including:

· Project Fund

· Report Back

· Funding Application Form

· Strath Taieri Community Board submission to the Dunedin City Council Annual Plan 2026/27

· Currently consulting on

· Roadworks Schedule

· Dunedin City Council Updates

2 As this is an administrative report, there are no options or summary of considerations.

RECOMMENDATIONS

That the Board:

a) Notes the Governance Support Officer’s Report.

b) Ratifies the Strath Taieri Community Board submission to the Dunedin City Council Annual Plan 2026-27.

Project Fund

3 The balance remaining in the Project Fund for allocation for the current financial year is $2,648.15. The following funds have been allocated in the 2025/26 financial year.

Meeting Date	Recipient	Purpose	Amount
7 August 2025	Catering for Task Green	Morning, afternoon tea Catering costs for the financial year 2025/2026	$800.00
7 August 2025	Public Workshop on flood mitigation	Workshop costs including light refreshments	$237.77
7 August 2025	Taieri Bloke Shed	Repair of 2 bench seats at the Memorial Gardens	$400.00
15 Sept 2025	STARTT	Restoration of outside of Matarae Siding Building	$750.00
3 March 2026	Cavalcade Host Town Committee	Printing, Advertising, Insurance, Portaloo hire	$4,700.00
3 March 2026	Strath Taieri A & P Show	Medical Cover	$500.00
3 March 2026	ANZAC Day costs	Catering	$250.00

Total			$7,351.85
Total remaining in the fund			$2,648.15

Report Back

4 The Strath Taieri A & P Show have provided a report back on the funding they received at the March meeting for medical support at the show (Attachment A).

Funding Application Form

5 A discussion was held at the last meeting on the Funding Application Form. A new, more streamlined funding application form and report back form is attached for your thoughts and consideration (Attachments B & C).

Strath Taieri Community Board submission to the Dunedin City Council Annual Plan 2026-27

6 The Strath Taieri Community Board submission is attached (Attachment D) for ratification.

What DCC is Currently Consulting On

7 For the most up to date information on what DCC is consulting on, please visit https://www.dunedin.govt.nz/council/currently-consulting-on

Roadworks Schedule

8 Information on current notified road closures and the roadworks schedule (a weekly list of programmed works) for Council’s maintained roads is available on the DCC website via these links https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule and https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures.

Dunedin City Council Updates

9 Board or members of the public wishing to advise Council of any operational issues or concerns, e.g., potholes, vegetation, burst pipes are reminded to contact the Dunedin City Council Customer Services Agency on 03 477 4000 or email dcc@dcc.govt.nz. For any non-urgent matter please contact council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form

10 If issues and concerns are not dealt with in a timely manner, Board Members should contact the Governance Support Officer, or the Senior Staff Member appointed to the Board.

Signatories

Author:	Lynne Adamson - Governance Support Officer
Authoriser:	Dr Anna Johnson - Manager City Development

Attachments

	Title	Page
⇩a	Strath Taieri A & P Report Back	20
⇩b	Revised draft funding application form	21
⇩c	Draft Report Back template	23
⇩d	STCB Submission to Annual Plan	24

	Title	Page
A ⇩	Minutes of Strath Taieri Community Board meeting held on 15 April 2026	9