Agenda of Chief Executive Performance and Employment Committee

Notice of Meeting:

I hereby give notice that an ordinary meeting of the Chief Executive Performance and Employment Committee will be held on:

Date: Wednesday 26 August 2026

Time: 10:00 am

Venue: Council Chamber, Dunedin Public Art Gallery, the Octagon, Dunedin

Chief Executive Performance and Employment Committee

PUBLIC AGENDA

MEMBERSHIP

Mayor	Mayor Sophie Barker
Deputy Chairperson	Cr Cherry Lucas
Members	Cr John Chambers	Cr Mickey Treadwell
	Cr Steve Walker

Governance Support Officer Jess Dunn, Executive Assistant

Jess Dunn

Executive Assistant

Telephone: 03 477 4000

Jess.Dunn@dcc.govt.nz

www.dunedin.govt.nz

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

Chief Executive Performance and Employment Committee

26 August 2026

ITEM TABLE OF CONTENTS PAGE

1 Apologies 4

2 Confirmation of Agenda 4

3 Declaration of Interest 5

4 Confirmation of Minutes 9

4.1 Ordinary Chief Executive Performance and Employment Committee meeting - 22 January 2026 9

Resolution to Exclude the Public 13

Chief Executive Performance and Employment Committee

26 August 2026

Declaration of Interest

EXECUTIVE SUMMARY

1. Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

2. Elected members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary.

RECOMMENDATIONS

That the Committee:

a) Notes/Amends if necessary the Elected Members' Interest Register attached as Attachment A; and

b) Confirms/Amends the proposed management plan for Elected Members' Interests.

Attachments

	Title	Page
⇩a	Register of Interests	6

Chief Executive Performance and Employment Committee

26 August 2026

Chief Executive Performance and Employment Committee

MINUTES

Minutes of an ordinary meeting of the Chief Executive Performance and Employment Committee held in the Council Chamber, Dunedin Public Art Gallery, the Octagon, Dunedin on Thursday 22 January 2026, commencing at 9.00 am

PRESENT

Mayor	Mayor Sophie Barker
Deputy Mayor	Cr Cherry Lucas
Members	Cr John Chambers	Cr Mickey Treadwell
	Cr Steve Walker

IN ATTENDANCE

Mr Paul Henderson (General Manager Corporate and Regulatory Services), Ms Karilyn Canton (Chief In-House Legal Counsel), Mr Serge Kolman (Procurement and Contracts Manager) and Crs Russell Lund, Lee Vandervis and Mandy Mayhem

Governance Support Officer Jackie Harrison, Manager Governance

1 Public Forum

There was no Public Forum.

2 Apologies

There were no apologies.

3 Confirmation of agenda

Moved (Mayor Sophie Barker/Deputy Chairperson Cherry Lucas):

That the Council:

Confirms the agenda without addition or alteration

Motion carried (CEPAE/2026/001)

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Mayor Sophie Barker/Deputy Chairperson Cherry Lucas):

That the Council:

a) Notes the Elected Members' Interest Register attached as Attachment A; and

b) Confirms the proposed management plan for Elected Members' Interests.

Motion carried (CEPAE/2026/002)

Resolution to Exclude the Public

Moved (Mayor Sophie Barker/Deputy Chairperson Cherry Lucas):

That the Council:

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

General subject of the matter to be considered

Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

Reason for Confidentiality

C1 CEO Recruitment Process

S7(2)(h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.

Motion carried (CEPAE/2026/003)

The meeting moved into confidential at 9.08 am and the meeting adjourned at 9.49 am.

..............................................

MAYOR

Chief Executive Performance and Employment Committee

26 August 2026

Resolution to Exclude the Public

That the Chief Executive Performance and Employment Committee excludes the public from the following part of the proceedings of this meeting (pursuant to the provisions of the Local Government Official Information and Meetings Act 1987) namely:

General subject of the matter to be considered

Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

Reason for Confidentiality

C1 Confirmation of the Confidential Minutes of Ordinary Chief Executive Performance and Employment Committee meeting - 22 January 2026 - Public Excluded

S7(2)(h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

C2 Annual Review Process

S7(2)(i)

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

	Title	Page
A ⇩	Minutes of Ordinary Chief Executive Performance and Employment Committee meeting held on 22 January 2026	10