Agenda of Dunedin Heritage Fund - Wednesday, 19 August 2026

Notice of Meeting:

I hereby give notice that an ordinary meeting of the Dunedin Heritage Fund will be held on:

Date: Wednesday 19 August 2026

Time: 09:00 am

Venue: Auturoa Room, Level 2, Civic Centre,
the Octagon, Dunedin

Sandy Graham

Chief Executive Officer

Dunedin Heritage Fund

PUBLIC AGENDA

MEMBERSHIP

Chairperson	Mayor Sophie Barker
Deputy Chairperson
Members	Ms Laura Acton	Ms Joy Baker
	Ms Eva Forster-Garbutt	Cr Andrew Simms
	Cr Lee Vandervis	Cr Steve Walker

Senior Officer Mark Mawdsley. Team Leader Advisory Services; Heather Bauchop, Heritage Advisor

Governance Support Officer Lauren Riddle

Lauren Riddle

Governance Support Officer

Telephone: 03 477 4000

Lauren.riddle@dcc.govt.nz

www.dunedin.govt.nz

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

Dunedin Heritage Fund

19 August 2026

ITEM TABLE OF CONTENTS PAGE

1 Public Forum 4

2 Apologies 4

3 Confirmation of Agenda 4

4 Declaration of Interest 5

5 Confirmation of Minutes 11

5.1 Dunedin Heritage Fund meeting - 20 May 2026 11

Resolution to Exclude the Public 15

Dunedin Heritage Fund

19 August 2026

Dunedin Heritage Fund

MINUTES

Minutes of an ordinary meeting of the Dunedin Heritage Fund held in the Auturoa Conference Room, Level 2 Civic Centre, The Octagon, Dunedin on Wednesday 20 May 2026, commencing at 1:04 p.m.

PRESENT

Chairperson
Deputy Chairperson	Cr Lee Vandervis
Members	Ms Laura Acton	Ms Joy Baker
	Ms Eva Forster-Garbutt	Cr Andrew Simms
	Cr Lee Vandervis	Cr Steve Walker

IN ATTENDANCE

Mike Cartwright (City Growth and Advisory Services Manager), Mark Mawdsley (Team Leader - Advisory Services);

Heather Bauchop (Heritage Advisor), Annette Green, (Administration Officer – Planning)

Governance Support Officer Lauren Riddle

1 Cr Lee Vandervis assumed the Chair for the meeting in the absence of Mayor Sophie.

2 Apologies

Moved (Cr Lee Vandervis/Ms Joy Baker):

That the Committee:

Accepts the apology from Mayor Sophie for absence.

Motion carried

3 Confirmation of agenda

Two late items were received for addition to the meeting.

Moved (Cr Lee Vandervis/Cr Steve Walker):

That the Committee:

Confirms the agenda with the following addition – supplementary agenda item (Ref: 25/2/36) – Otago Central Hotel, Hyde and (Ref: 25/4/75) former Caversham Presbyterian Church, 61 Thorn Street

Motion carried (DHF/2026/015)

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Joy Baker advised she is a member of the Taieri Historical Society.

Moved (Cr Lee Vandervis/Ms Eva Forster-Garbutt):

That the Committee:

a) Amends the Elected Members' Interest Register; and

b) Amends the proposed management plan for Elected Members' Interests.

Motion carried

5 Confirmation of Minutes

5.1 Dunedin Heritage Fund meeting - 18 February 2026

Moved (Cr Lee Vandervis/Cr Steve Walker):

That the Committee:

a) Confirms the public part of the minutes of the Dunedin Heritage Fund meeting held on 18 February 2026 as a correct record.

Motion carried (DHF/2026/016)

Resolution to Exclude the Public

Moved (Cr Lee Vandervis/Cr Steve Walker):

That the Committee:

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

General subject of the matter to be considered

Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

Reason for Confidentiality

C1 Dunedin Heritage Fund meeting - 18 February 2026 - Public Excluded

S7(2)(b)(ii)

The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

C2 - HERITAGE ADVISOR'S SUMMARY REPORT

FINANCIAL UPDATE TO 30 APRIL 2026,

ROUND 4 – FY 2025/26 GRANT APPLICATIONS

S7(2)(b)(ii)

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.

Motion carried (DHF/2026/017)

The meeting moved into Public Excluded session at 1:08 p.m.

..............................................

DEPUTY CHAIRPERSON

Dunedin Heritage Fund

19 August 2026

Resolution to Exclude the Public

That the Dunedin Heritage Fund:

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

General subject of the matter to be considered

Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

Reason for Confidentiality

C1 Confirmation of the Confidential Minutes of Dunedin Heritage Fund meeting - 20 May 2026 - Public Excluded

S7(2)(b)(ii)

C2 Heritage Advisor's Summary Report, Financial Update to 31 July 2026, Round 1 - 2026-27 Financial Year Grant Applications

S7(2)(b)(ii)

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

	Title	Page
⇩a	Register of Interests - August 2026	7

	Title	Page
A ⇩	Minutes of Dunedin Heritage Fund meeting held on 20 May 2026	12