Agenda of Saddle Hill Community Board - Wednesday, 12 August 2026

Notice of Meeting:

I hereby give notice that an ordinary meeting of the Saddle Hill Community Board will be held on:

Date: Wednesday 12 August 2026

Time: 1:00 pm

Venue: Council Chamber, Dunedin Public Art Gallery, The Octagon, Dunedin

Sandy Graham

Chief Executive Officer

Saddle Hill Community Board

PUBLIC AGENDA

MEMBERSHIP

Chairperson	Paul Weir
Deputy Chairperson	Tracey Boereboom
Members	Cr Marie Laufiso	Lianna MacFarlane
	Barry McLellan	John Moyle
	Vianney Santagati

Senior Officer Mike Cartwright, City Growth and Advisory Services Manager

Governance Support Officer Roxanne Davies

Roxanne Davies

Governance Support Officer

Telephone: 03 477 4000

governance.support@dcc.govt.nz

www.dunedin.govt.nz

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

Saddle Hill Community Board

12 August 2026

ITEM TABLE OF CONTENTS PAGE

1 Declaration by Councillor Marie Laufiso 4

2 Public Forum 4

2.1 Ōtokia Creek and Marsh Habitat Trust 4

3 Apologies 4

4 Confirmation of Agenda 4

5 Declaration of Interest 5

6 Confirmation of Minutes 8

6.1 Saddle Hill Community Board meeting - 10 June 2026 8

Part A Reports (Saddle Hill Community Board has power to decide these matters)

7 Ocean View Track Widening Proposal 14

8 Citywide Climate Resilience - Climate Adaptation 15

9 Board Discretionary Fund Update and Funding Application 16

10 Community Plan 29

11 Governance Support Officer's Report 30

12 Councillor Update 33

13 Board Representation and Roles 34

14 Chairperson's Report 35

15 Items of Consideration by the Chair 36

Saddle Hill Community Board

12 August 2026

Saddle Hill Community Board

MINUTES

Minutes of an ordinary meeting of the Saddle Hill Community Board held in the Beachlands Speedway, 130 Friendship Drive, Waldronville on Wednesday 10 June 2026, commencing at 1:00 pm

PRESENT

Chairperson	Paul Weir
Deputy Chairperson	Tracey Boereboom
Members	Lianna MacFarlane	Barry McLellan
	John Moyle	Vianney Santagati

IN ATTENDANCE

Mike Cartwright (City Growth and Advisory Services Manager) and Roxanne Davies (Governance Support Officer)

Governance Support Officer Rebecca Murray

1 Public Forum

1.1 Dunedin Tunnels Trail Trust

Kate Wilson, Trustee of the Dunedin Tunnels Trail Trust updated the Board on the progress the Trust had made to date, and the plans for the next few months and responded to questions.

1.2 Fairfield Community Pool

Dean Gordon, Deputy Principal Fairfield School, was in attendance to speak in support of the Fairfield Community Pool funding application and responded to questions.

2 Apologies
	There were no apologies.

3 Confirmation of agenda

Moved (John Moyle/Tracey Boereboom):

That the Board:

Confirms the agenda without addition or alteration.

Motion carried (SHCB/2026/041)

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Paul Weir/Vianney Santagati):

That the Board:

a) Notes the Elected Members' Interest Register; and

b) Confirms the proposed management plan for Elected Members' Interests.

Motion carried (SHCB/2026/042)

5 Confirmation of Minutes

5.1 Saddle Hill Community Board meeting - 8 April 2026

Moved (Tracey Boereboom/Lianna MacFarlane):

That the Board:

Confirms the minutes of the Saddle Hill Community Board meeting held on 08 April 2026 as a correct record.

Motion carried (SHCB/2026/043)

Part A Reports

6 Governance Support Officer's Report
	A report from Governance updated the Board on activities relevant to the Board’s area.

	Moved (Member John Moyle/Member Barry McLellan): That the Board: a) Notes the Governance Support Officer’s Report. b) Ratifies the DCC Annual Plan 2026/27 submission retrospectively. c) Ratifies the Taieri Mouth Road speed limit change submission retrospectively. Motion carried (SHCB/2026/044)

7 Board Discretionary Fund Update and Funding Application
	A report from Governance provided a copy of an appreciation letter, funding application and draft funding application and project completion forms for the Board’s consideration. It also provides an update on the amount in the Board’s discretionary fund. Fairfield School Board of Trustees for the Fairfield Community Pool requested $4,000.00 towards the 10 yearly internal repaint and leak and crack protection of the pool. Paul Weir withdrew from this item, Tracey Boereboom Chaired the meeting.

	Moved (John Moyle/Lianna MacFarlane): That the Board: c) Approves the funding request from the Fairfield School Board of Trustees for the Fairfield Community Pool for $2,500.00 towards the 10 yearly internal repaint and leak and crack protection of the pool. Motion carried (SHCB/2026/045)

	Paul Weir returned to the meeting and resumed the Chair.

	Moved (Paul Weir/Barry McLellan): That the Board: a) Notes the discretionary fund update. b) Notes the appreciation letter for funding received from Brighton Surf Life Saving Club – Dunedin Motion carried (SHCB/2026/046)

	Moved (Barry McLellan/Paul Weir): That the Board: d) Lays the Draft Saddle Hill Community Board Funding Application and Project Completion Forms on the table. e) Requests clarification of any changes to the criteria from the original application form be provided at the Board meeting. Motion carried (SHCB/2026/047)

8 Chairperson's Report
	The Chairperson provided a verbal update on items of interest, which included: Overview of ANZAC Day services held in the area. Drive around with DCC Transport staff. LGNZ email updates. Gum tree on DCC land overhanging branches onto a property in Ocean View.

	Moved (Paul Weir/Vianney Santagati): That the Board: Notes the Chairperson’s update. Motion carried (SHCB/2026/048)

9 Board Representation and Roles
	Board members provided an update on activities, which included: Civil Defence Emergency Management (CDEM) Barry McLellan advised that he and Paul Weir had an upcoming meeting on 24 June at 7pm at the Bright Surf Club for the Southern Coast Community Response Group / Civil Defence catch up. A tour of the Civil Defence bunker for the Board was yet to be organised. Keep Dunedin Beautiful (KDB) Vianney Santagati advised that the KDB t-shirts available at Taste Nature were selling well especially the te reo version. Proposed mural for the wall by the toilets at the Botanic Garden. Submissions for the KDB awards were now open and National Clean up Month was being held in September. Community Pantries Tracey Boereboom would provide an update at the next meeting. Dunedin Trails Trust John Moyle advised that the original concept for a cycle way going through Abbotsford was a dynamic change for road users. Regulatory requirements needed to be taken into consideration and advised that regular visitors to Green Island would likely not welcome any loss of carparking.

	Moved (Paul Weir/Tracey Boereboom): That the Board: Notes the Board updates. Motion carried (SHCB/2026/049)

10 Community Plan
	The Board’s Community Plan was discussed and updated.

	Moved (Paul Weir/Barry McLellan): That the Board: Adopts the Saddle Hill Community Board Community Plan 2026/27 with minor editorial changes. Motion carried (SHCB/2026/050)

11 Items for Consideration by the Chair

The following items were considered by the Chair:

Letter of support to Simon Noble in support of the Brighton to Green Island cycleway concept.

LGNZ Mayoral Forum submission on the Local Government Reform.

The meeting concluded at 2.02pm.

..............................................

CHAIRPERSON

Saddle Hill Community Board

12 August 2026

Board Discretionary Fund Update and Funding Application

Department: Civic

EXECUTIVE SUMMARY

1 This report provides a copy of an appreciation letter, funding application and draft funding application and project completion forms for the Board’s consideration. It also provides an update on the amount in the Board’s discretionary fund.

2 As this is an administrative report only, the Summary of Considerations is not required.

RECOMMENDATIONS

That the Board:

a) Notes the discretionary fund update.

b) Notes the project completion reports received from Fairfield Bowling Club and Ōtokia Creek and Marsh Habitat.

c) Considers the funding request from the Ōtokia Creek and Marsh Habitat Trust for $1000 towards the purchase of tree protectors.

d) Approves, with or without alteration, the Draft Saddle Hill Community Board Funding Application and Project Completion Forms.

Discretionary fund

3 The Board has been allocated $10,000.00 for the 2026/27 financial year.

4 The full allocation of the Board's Discretionary Project Fund for the 2025/26 financial year is detailed below:

Meeting Date	Amount	Recipient/Purpose
14 August 2025	$718.75	Fairfield Bowling Club – towards defibrillator battery and pads.
11 September 2025	$500.00	Ōtokia Creek and Marsh Habitat Trust – purchase of plant protectors.
25 November 2025	$220.00	OAR Fm Round the Boards Programme
25 November 2025	$2,000.00	Brighton Surf Life Saving Club – towards upgrading their side-by-side All-Terrain vehicle.
18 February 2026	$169.57	Flowers
18 February 2026	$500.00	Brighton Club Inc – towards recovering the Pool Table
18 March 2026	$3,000.00	Youth Ambassador Award Recipients -
8 April 2026	$340.00	Brighton Club Inc – towards ANZAC Day
10 June 2026	$2,500.00	Fairfield School Board of Trustees - 10-yearly interior pool repainting, crack repairs, and leak protection.
Total	$9,948.32

Funding Assistance Project Completion

5 A project completion report has been received from Fairfield Bowling Club (Attachment A).

6 A project completion report has been received from Ōtokia Creek and Marsh Habitat (Attachment B).

Funding Application

Ōtokia Creek and Marsh Habitat

6 The Ōtokia Creek and Marsh Habitat has requested funding of $1,000.00 towards the purchase of tree protectors (Attachment C).

Draft Saddle Hill Community Board Funding Application and Project Completion Forms

7 The Board is requested to consider and approve the draft Saddle Hill Community Board Funding Application (Attachment D) and Project Completion Forms (Attachment E).

8 No changes have been made to the existing eligibility criteria. The amendments are administrative in nature and are intended to improve the clarity of the forms, enhance transparency for applicants, and support consistent reporting and accountability following the allocation of funding.

Signatories

Author:	Roxanne Davies - Governance Support Officer
Authoriser:	Mike Cartwright - City Growth and Advisory Services Manager

Attachments

	Title	Page
⇩a	Fairfield Bowling Club - Project Completion Report	19
⇩b	Ōtokia Creek and Marsh Habitat Trust - Project Completion Report	20
⇩c	Ōtokia Creek and Marsh Habitat Trust - Funding Application	22
⇩d	Draft Saddle Hill Community Board Funding Application Form	26
⇩e	Draft Saddle Hill Community Board Project Completion Form	28

Saddle Hill Community Board

12 August 2026

Governance Support Officer's Report

Department: Civic

EXECUTIVE SUMMARY

1 This report is to inform the Saddle Hill Community Board on activities relevant to the Board’s area including:

· Taieri Mouth Road Speed Limit Review

· Rates Notices and Payment Options

· Local Government Elected Members’ Remuneration Determination 2026/27

· Bird Flu - H5N1 Avian Influenza Reminder

· What Dunedin City Council is Currently Consulting On

o Keeping of Animals (excluding Dogs) and Birds Bylaw Review

· Roadworks Schedule

· Dunedin City Council Updates

RECOMMENDATIONS

That the Board:

a) Notes the Governance Support Officer’s Report.

b) Determines whether the Board will prepare a submission on the Keeping of Animals (excluding Dogs) and Birds Bylaw Review, noting that it will be ratified at the next Board meeting being held on 21 October 2026.

Taieri Mouth Road Speed Limit Review

2 On 22 July 2026, Council approved reducing the speed limit on the full length of Taieri Mouth Road from 100 km/h to 80 km/h, following consideration of submissions and the Hearings Committee's recommendation.

Rates Notices and Payment Options

3 Council has introduced a redesigned rates notice to improve readability and is now offering ratepayers the option to receive their rates notice electronically. Flexible direct debit payment arrangements electronic rates notice option. Flexible direct debit payment arrangements are also available, allowing ratepayers to select a payment frequency that best suits their circumstances. Further information is available on the Council website.

4 Ratepayers wishing to receive their rates notices electronically can register via the following link: https://www.dunedin.govt.nz/services/rates-information/email-my-rates

5 Direct debit payment options are available on a weekly, fortnightly, monthly, or instalment basis. Further information, including registration details, is available at: https://www.dunedin.govt.nz/services/rates-information/direct-debit-payment

Local Government Elected Members Determination 2026

6 The Remuneration Authority has released the Local Government Elected Members (2026/27) Determination, which came into effect on 1 July 2026. The Determination sets remuneration for elected members for the 2026/27 financial year.

7 For the Saddle Hill Community Board, remuneration has been set at $19,721 per annum for the Chairperson and $9,860 per annum for Board Members.

Bird Flu - H5N1 Avian Influenza Reminder

8 Members of the community are encouraged to remain vigilant following the recent confirmation of H5N1 avian influenza in New Zealand. Anyone who observes three or more sick or dead birds in the same location should avoid touching or moving the birds and report the sighting to the Ministry for Primary Industries (MPI) Exotic Pest and Disease Hotline on 0800 80 99 66.

9 When making a report, individuals are encouraged to provide the location, photographs, bird species (if known), and any visible symptoms. MPI advises that the risk to human health remains low and that it is safe to continue visiting parks, reserves, and other outdoor spaces. Further information is available on the MPI website: https://www.mpi.govt.nz/biosecurity-in-nz/dont-let-bird-flu-take-flight

What Dunedin City Council is Currently Consulting On

10 The Board may wish to note the following Dunedin City Council consultation opportunities currently open for public feedback. Details of these and other active consultations are available on the Council website: https://www.dunedin.govt.nz/council/currently-consulting-on

Keeping of Animals Bylaw Review

11 Council is seeking public feedback on the proposed review of the Keeping of Animals (excluding Dogs) and Birds Bylaw. Following initial community engagement, no substantive changes are proposed, with the current bylaw considered to be operating effectively. A minor amendment to the definition of "animal" is proposed for clarification.

12 The existing restrictions on keeping roosters in residential areas, unless written permission has been obtained from Council, are proposed to remain unchanged. No additional restrictions are proposed for the keeping of bees or cats.

13 Public consultation closes on 21 August 2026, with hearings expected to be held in September 2026. Further information, including consultation documents and submission details, is available on the Council website: https://www.dunedin.govt.nz/do-it-online/have-your-say/keeping-of-animals-bylaw-review

Roadworks Schedule

14 Information on current notified road closures and the roadworks schedule (a weekly list of programmed works) for Council’s maintained roads is available on the DCC website via these links: https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule and https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures

Dunedin City Council Updates

15 Board members and members of the public are encouraged to report operational issues or service requests, such as potholes, overgrown vegetation, damaged infrastructure, or water leaks, to the Dunedin City Council Customer Services Centre on 03 477 4000 or via email at dcc@dcc.govt.nz.

16 Non-urgent service requests can also be lodged online using Council's Fix It form: https://www.dunedin.govt.nz/do-it-online/report/fix-it-form

17 Where Board members consider that a reported issue has not been addressed within an appropriate timeframe, they are encouraged to raise the matter with the Governance Support Officer or the Senior Staff Member appointed to the Board for follow-up

Signatories

Author:	Roxanne Davies - Governance Support Officer
Authoriser:	Mike Cartwright - City Growth and Advisory Services Manager

Attachments

There are no attachments for this report.

	Title	Page
A ⇩	Minutes of Saddle Hill Community Board meeting held on 10 June 2026	9