Agenda of Strath Taieri Community Board - Wednesday, 5 August 2026

Notice of Meeting:

I hereby give notice that an ordinary meeting of the Strath Taieri Community Board will be held on:

Date: Wednesday 5 August 2026

Time: 1.00 p.m.

Venue: Strath Taieri Community Centre, Middlemarch

Sandy Graham

Chief Executive Officer

Strath Taieri Community Board

PUBLIC AGENDA

MEMBERSHIP

Chairperson	Terina Geddes
Deputy Chairperson	Ken Bain
Members	Donna Hall	Quentin MacLeod
	Bruce Thomas	Robin Thomas
	Cr Brent Weatherall

Senior Officer Dr Anna Johnson, City Development Manager

Governance Support Officer Lynne Adamson

Lynne Adamson

Governance Support Officer

Telephone: 03 477 4000

governance.support@dcc.govt.nz

www.dunedin.govt.nz

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

Strath Taieri Community Board

5 August 2026

Strath Taieri Community Board

MINUTES

Minutes of an ordinary meeting of the Strath Taieri Community Board held in the Strath Taieri Community Centre, Middlemarch on Wednesday 03 June 2026, commencing at 1:00 p.m.

PRESENT

Chairperson	Terina Geddes
Deputy Chairperson	Ken Bain
Members	Donna Hall via zoom audio visual link	Quentin MacLeod
	Robin Thomas	Cr Brent Weatherall

IN ATTENDANCE

Anna Johnson (Group Manager City Development).

Governance Support Officer Lynne Adamson

1 Public Forum

1.1 Barry Williams

Mr Williams tabled and spoke to letters he had sent to the Otago Regional Council Chief Executive on the paddock he owned below the railway line that had a flood gate manually operated and an overflow channel to take excess water away from Mold Street and to the Chief Executive of the Dunedin City Council on the Mold Street flooding; 2 culverts on Browns Road; Trees on Cardigan Street, the train to Middlemarch; the suspension bridge.

2 Apologies
	There were no apologies.

3 Confirmation of agenda

Moved (Terina Geddes/Cr Brent Weatherall):

That the Board:

Confirms the agenda without addition or alteration.

Motion carried (STCB/2026/025)

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Chairperson Terina Geddes/Cr Brent Weatherall):

That the Board:

a) Notes the Elected Members' Interest Register; and

b) Confirms the proposed management plan for Elected Members' Interests.

Motion carried (STCB/2026/026)

5 Confirmation of Minutes

5.1 Strath Taieri Community Board meeting - 15 April 2026

Moved (Terina Geddes/Cr Brent Weatherall):

That the Board:

a) Confirms the public part of the minutes of the Strath Taieri Community Board meeting held on 15 April 2026 as a correct record.

Motion carried (STCB/2026/027)

Reports

7 Parks Update
	The Group Manager Parks and Recreation (Heath Ellis), Parks Planning Manager (John Brenkley) and Senior Parks and Recreation Planner (Elizabeth Schonwald) provided an update on the planned upgrade of the Middlemarch Playground. They advised that the location was unable to be moved due to the playground being a renewal and not a new build and commented that they had met members of the community including local school pupils and took back their concerns and wishes. They tabled pictures local school children had provided for their vision of the proposed upgrade and noted that between these and community meetings held, this had generated a list of priorities for the upgrade. The team responded to questions and commented that the next steps would be to meet with stakeholder group representatives and talk through the ideas. It was agreed that Terina Geddes would be the Community Board Representative for the project.
	Moved (Robin Thomas/Terina Geddes): That the Board: a) Notes the update. Motion carried (STCB/2026/028)
6 Otago Regional Council Update
	Tom Dyer, Otago Regional Council) spoke to the tabled River Management Update and responded to questions.
	Moved (Terina Geddes/Quentin MacLeod): That the Board: a) Notes the Otago Regional Council update. Motion carried (STCB/2026/029)

Part A Reports

8 Governance Support Officer's Report

A report from Civic provided an update on activities relevant to the Board area including:

· Project Fund

· Report Back

· Funding Application Form

· Strath Taieri Community Board submission to the Dunedin City Council Annual Plan 2026/27

· Currently consulting on

· Roadworks Schedule

· Dunedin City Council Updates

Moved (Terina Geddes/Donna Hall):

That the Board:

a) Notes the Governance Support Officer’s Report.

b) Ratifies the Strath Taieri Community Board submission to the Dunedin City Council Annual Plan 2026-27.

Motion carried (STCB/2026/030)

9 Funding Application

Robin Thomas and Donna Hall withdrew from this item.

There was one funding application for consideration by the Board.

The Strath Taieri Historical Society has requested $3,734.00 towards the painting of railway carriages housed at the Middlemarch Museum. It was noted that there was $2,600 remaining in the project fund and questioned on how the additional money would be funded, Donna Hall advised that as owners of the Strath Taieri Hotel, she and Jim McDougall would pay the shortfall up to $3,734.00.

Moved (Terina Geddes/Cr Brent Weatherall):

That the Board:

a) Approves $2,600 funding to the Strath Taieri Historical Society towards the painting of railway carriages housed at the Middlemarch Museum.

Motion carried (STCB/2026/031)

10 Community Plan

The draft Community Board Plan with the updated priority list with updates provided by the Board, was presented for adoption.

Moved (Terina Geddes/Robin Thomas):

That the Board:

a) Adopts the Strath Taieri Community Board Community Plan.

Motion carried (STCB/2026/032)

11 Board Updates

The Board will provide updates on activities of interest including:

- Cavalcade – Robin Thomas spoke of the success of the Cavalcade and wondered about commending the Cavalcade Committee on the Board Facebook page. Terina Geddes confirmed she had included gratitude in the last FYI of which she wrote the Community Board section.

- Hyde – Quentin MacLeod advised that the Hyde Hall painting had been completed and it looked great.

- Petition for Speed Limit Changes in Hyde and Middlemarch – Quentin MacLeod spoke about the petition for the speed limit changes and queried the timing of this. It was discussed and agreed that it would be progressed immediately and that he would reach out to the community and include rail trail operators in signing and promotion of the petition.

- Rail Trail – Donna Hall was due to attend a meeting on the rail trail and would report back to the next meeting.

- Pest Management – Ken Bain and Quentin MacLeod provided an update on Pest Management in the area.

Moved (Terina Geddes/Quentin MacLeod):

That the Board:

a) Notes the Board updates.

Motion carried (STCB/2026/033)

12 Chairperson's Report

The Chairperson will provide a verbal update on matters of interest since the last meeting including:

- The ANZAC Day Parade – Ms Geddes provided an update on the Middlemarch ANZAC Day Parade. She advised that it had been well supported with a speaker and members of the NZ Army attending.

- Dunedin City Council Annual Plan – Ms Geddes advised that she had attended the recent DCC Annual Plan hearing and presented priorities on behalf of the Board.

- Meeting – Ms Geddes advised that there was a meeting with the Mayor, Board Chairs and Senior Staff scheduled for July.

- Transport – Ms Geddes raised frustrations with Whitestone weed spraying at times when the weather was not conducive to this work being undertaken and questioned the waste of time and money this caused. She commented on road maintenance and the need to have blocked culverts cleared. Ms Geddes advised that she would contact Waka Kotahi to request more regular gritting of SH87 given there had been 1 reported crash and 2 near misses lately.

Moved (Quentin MacLeod/Ken Bain):

That the Board:

a) Notes the Chairperson’s report.

Motion carried (STCB/2026/034)

13 Councillor Update

Councillor Brent Weatherall provided an update on items of interest which included:

- 231 Stuart Street – The Council would seek proposals from prospective buyers of the property at 231 Stuart Street – formerly known as the Fortune Theatre commencing in July 2026.

- Cr Weatherall spoke of the Chair’s presentation to the DCC Annual Plan and praised Ms Geddes for her clear concise presentation.

- Cr Weatherall explained the proposed rates increase and responded to questions.

Moved (Terina Geddes/Robin Thomas):

That the Board:

a) Notes the Councillor Update.

Motion carried (STCB/2026/035)

14 Items for Consideration by the Chair

The concerns raised by Mr Williams in the Public Forum were noted for follow up.

The meeting closed at 2.36 pm.

___________________

CHAIRPERSON

Strath Taieri Community Board

5 August 2026

Part A Reports

Governance Support Officer's Report

Department: Civic

EXECUTIVE SUMMARY

1 This report is to inform the Strath Taieri Community Board of activities relevant to the Board area including:

· Project Fund

· Funding Application Form update

· Local Government Elected Members Determination 2026

· Changes to DCC rates notice and payment methods

· Have your Say online

· Currently consulting on

· Keeping of Animals Bylaw Review

· Roadworks Schedule

· Dunedin City Council Updates

· Future Meetings

2 As this is an administrative report, there are no options or summary of considerations.

RECOMMENDATIONS

That the Board:

a) Notes the Governance Support Officer’s Report.

Project Fund

3 As it is a new financial year, there is $10,000 in the Project Fund.

The following is a list of funding paid in the 2025/26 year.

FUNDING PAID IN THE 2025/2026 FINANCIAL YEAR
Meeting Date	Recipient	Purpose	Amount
7 August 2025	Board Project - Catering for Task Green	Morning, afternoon tea Catering costs for the financial year 2025/2026	$114.08
7 August 2025	Board Project - Public Workshop on flood mitigation	Workshop costs including light refreshments	$237.77
7 August 2025	Board Project - Taieri Bloke Shed	Repair of 2 bench seats at the Memorial Gardens	$400.00
11 Sept 2025	Board Project - Taieri Bloke Shed	Repair of 1 bench seat at the Memorial Gardens	$400.00
11 Sept 2025	STARTT	Restoration of outside of Matare Siding Building	$750.00
3 March 2026	Cavalcade Host Town Committee	Printing, Advertising, Insurance, Portaloo hire	$4,700.00
3 March 2026	Strath Taieri A & P Show	Medical Cover	$500.00
3 March 2026	ANZAC Day costs	Catering	$250.00
3 June 2026	Strath Taieri Historical Society	Painting railway carriages	$2,600.00
Total			$9,951.85

Funding Application Form

4 The new funding application form and report back, as approved at the last meeting, has been updated to the Council website and is available on the following links:

Funding application form

https://www.dunedin.govt.nz/__data/assets/pdf_file/0004/148279/2026-STCB-funding-application.pdf

Report back form

https://www.dunedin.govt.nz/__data/assets/pdf_file/0004/1308037/2026-STCB-project-completion-report.pdf

Local Government Elected Members Determination 2026

5 Board members received an email on 24 June which advised of the DCC elected members remuneration for 2026. The remuneration for the Strath Taieri Community Board for 2026 was advised as: Chairperson – $17,334; Member – $8,666.

Changes to DCC rates notice and payment methods

6 DCC has improved the readability of the rates notice and now offers a paperless option for those who would like to receive it electronically. Ratepayers can sign up for this option at: https://www.dunedin.govt.nz/services/rates-information/email-my-rates

7 Rates can now be paid via direct debit, with options for weekly, fortnightly, monthly, or by instalment payments. Instructions for swapping to direct debit payments are at:

https://www.dunedin.govt.nz/services/rates-information/direct-debit-payment

Have your Say online

8 The DCC website provides members of the public the ability to “Have your Say” to submit views, objections to applications or general feedback, online at https://www.dunedin.govt.nz/do-it-online/have-your-say

What DCC is Currently Consulting On

9 For the most up to date information on what DCC is consulting on, please visit https://www.dunedin.govt.nz/council/currently-consulting-on

Keeping of Animals Bylaw Review

10 Submissions are being sought on the Keeping of Animals Bylaw Review. Submissions close at 5.00 pm on Friday 21 August 2026.

11 Online submissions can be made on the DCC website on the following link:

https://www.dunedin.govt.nz/do-it-online/have-your-say/keeping-of-animals-bylaw-review

Roadworks Schedule

12 Information on current notified road closures and the roadworks schedule (a weekly list of programmed works) for Council’s maintained roads is available on the DCC website via these links https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule and https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures.

Dunedin City Council Updates

13 Board or members of the public wishing to advise Council of any operational issues or concerns, e.g., potholes, vegetation, burst pipes are reminded to contact the Dunedin City Council Customer Services Agency on 03 477 4000 or email dcc@dcc.govt.nz. For any non-urgent matter please contact council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form

14 If issues and concerns are not dealt with in a timely manner, Board Members should contact the Governance Support Officer, or the Senior Staff Member appointed to the Board.

Meetings for the remainder of 2026

15 The Strath Taieri Community Board meetings for the remainder of 2026 will be held on the following dates:

Wednesday 21 October 2026 – 2.00 pm

Wednesday 2 December 2026 – 2.00 pm

Signatories

Author:	Lynne Adamson - Governance Support Officer
Authoriser:	Dr Anna Johnson - Manager City Development

Attachments

There are no attachments for this report.

	Title	Page
⇩a	STCB Interest Register	6

	Title	Page
A ⇩	Minutes of Strath Taieri Community Board meeting held on 3 June 2026	9

	Title	Page
⇩a	Middlemarch River Management Update	16